• Plot 3565, Kulambiro – Kisaasi, Kampala, Uganda
  • +256 393 266 451
  • Plot 3565, Kulambiro – Kisaasi, Kampala, Uganda
  • +256 393 266 451
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Consultancy At EASSI

Consultancy

EASSI is an equal opportunity employer. We do not discriminate based on race, religion, color, national origin, gender, age, disability, HIV Status, family medical history or genetic information.

EASSI will not tolerate discrimination or harassment based on any of these characteristics

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TERMS OF REFERENCE TO CONDUCT SCOPING STUDY ON WOMEN CROSS BORDER TRADERS (WCBTS: SOUTHERN SUDAN/UGANDA BORDER (NIMULE AND ELEGU)

Posted February 24, 2020

1..Background

 Since 2012 with the support from TradeMark East Africa (TMEA), EASSI has facilitated the engagement between policy makers and the informal Women Cross Border Traders (WCBTs) with the aim of ensuring that they benefit from the EAC economic integration and in particular, the Customs Union and the Common Market Protocols. EASSI has worked with women traders at the borders of Mutukula, Katuna, Malaba, Taveta, Holili, Namanga, Busia and Mirama Hills. The project has ensured that the women traders at the target border points are empowered and have a voice to take decisions on issues affecting their lives and their families.

EASSI’s work with the WCBTs was informed by a research done in 2012 https://www.eassi.org/research/ which revealed that women traders were not aware of the provisions of the Customs Union and Common Market Protocols to enable them trade profitably and with dignity across the EAC borders. The limited information available to the women traders prompted EASSI to set up Information and Resource Centers at all the border crossing points where it was working.  At the Information Centers, the women traders are able access updated trade information to facilitate them to make informed decisions as they trade across the borders The Centres also provide a physical space where the women traders can interact with the policy makers and implementers and other stakeholders.

Upon realising that the women traders were trading in isolation across the border, EASSI mobilized them to form and register women traders’ associations, which later transitioned into trading cooperatives. Through the cooperatives, the WCBTs are today able to collectively buy and sale in bulk, negotiate for better trade terms and also realise better profits. Trading under cooperatives has also ensured that the women traders deal in products that meet the set standards of each partner state. EASSI has facilitated networking and information exchange among the WCBTs in the different cooperatives across East Africa, hence promoting trade beyond their usual domicile borders. Through advocacy and various engagements with policy makers both at the National and border level, EASSI has worked with the WCBTs to advocate for the allocation of a Women’s Desk within the One Stop Border Posts (OSBPs). The Women’s Desks helps to address and mitigate challenges facing women traders as they cross the border as well as offer support in issuance of the simplified certificates of origin and providing tax estimates to the traders before they engage in the importation or exportation of goods.

Scoping Study

EASSI would like to conduct a scoping study that will inform its work at the Elegu/Nimule border. The study will analyse the current political, economic and social challenges, opportunities and threats that impact on WCBTs at the Elegu/Nimule border. It is anticipated that the study will provide EASSI with a set of recommendations for programme development as well as policy recommendations that will enable EASSI to offer informed support to the WCBTs groups and networks at the Elegu/Nimule border. EASSI would also like to collect information that will assist it to build relationships with key government and donors.

The study should critically analyse the current political and economic developments in both Uganda and South Sudan and the general livelihood conditions of border communities at the Elegu/Nimule border, with special emphasis to the socio-cultural and environmental issues. The study should pay specific attention to the policy priorities in both countries for cross border trade especially for local women; the policy priorities of the East African Community in respect to cross border trade and particularly for WCBTs and also assess the economic and social contributions of the WCBTs to the economies of both countries where data exists.

EASSI would like to have a comprehensive list of key contacts, policy priorities and actors, among others. These should be provided in the study to enable EASSI make informed decisions in respect to its programmatic work and future support to the two borders. The consultant/s should be able to provide information on who are the key networks of WCBTs at the two border crossing points? What do they trade in? How are they organised? What are their key successes and challenges? What are community attitudes in the surrounding border areas in regard to the WCBTs? Who are the key government offices and contacts? How do they relate to the WCBTs?  The study should also offer information on the key donors working on trade at the Elegu/Nimule borders, their priorities, key concerns and areas of focus and how they engage with the groups of WCBTs.

2..Purpose of the Assignment

The purpose of the assignment is to conduct a scoping study to inform EASSI of the current challenges, opportunities and threats that impact on WCBTs at the Elegu/Nimule border. Based on the study, EASSI will then take an informed decision on its investment in empowering and strengthening the agency of WCBTs and also support practical initiatives that will improve women’s livelihoods.

3..Specific Objectives:

a. Assess the current political and economic developments in both Uganda and South Sudan and review the political, social, economic, security and environmental status and the general conditions of border communities at Elegu/Nimule border;

b. Identify policy priorities in both countries for cross border trade and within the EAC, with particular emphasis on the challenges faced by local women and the WCBTs;

c. Map out key actors engaged in cross border trade and provide a comprehensive lists of key contacts, policy priorities, key concerns and areas of focus, key government offices/officers, donors, community attitudes etc.

d. Provide a comprehensive study, with key recommendations for EASSI in terms of practical initiatives to support the WCBTs groups and networks; engagement with key government trade-related offices and donor interlocutors.

4..Tasks to be accomplished

In conducting the study, the following tasks are expected to be undertaken:

  1. Conduct a desk review of current political and economic developments in both Uganda and South Sudan,
  2. Develop an interview guide and other research tools
  3. Determine the sample size and contact the interview respondents
  4. Conduct a field investigation with detailed interviews and focus group discussions at Elegu/Nimule to;
  • Assess the conditions of border communities (political, social and economic) at these border crossings including security and environmental;
  • Document policy priorities in both countries for cross border trade and EAC especially by local women and WCBTs;
  • Map out key actors working with WCBTs and provide comprehensive information on the activities they are engaged in;
  • Develop case studies to identify WCBTs economic and social contributions to the economies of both countries and highlight major challenges and opportunities to WCBTs
  1. Analyse the research findings and prepare a draft study report and present it to EASSI for input
  1. Prepare a comprehensive report with key recommendations for EASSI

5..Profile/Skills and qualifications required:

The scoping study shall be carried out by a qualified and experienced consultant or consulting firm with:

  • Demonstrable experience in conducting baseline studies
  • Demonstrable experience in research and data analysis skills.
  • Holder of a minimum of a Master’s Degree in either of the following fields:

Development Studies, Gender and Development, Social Sciences, or related fields

  • Fluent in both written and spoken English. Fluency in Kiswahili will be an added advantage.
  • Three (3) references of recently concluded assignments of a similar nature
  • Women are strongly encouraged to apply.

6..Work Plan and Schedule

 The assignment shall be done within 20 working days and is expected to end by April 20, 2020. The consultant shall provide a work plan which will  be discussed with EASSI.

7..Deliverables and Reporting Requirements (Outputs)

 The consultant is expected to deliver

  • An Inception report signed off by EASSI, explaining the scope of work, travel plans, methodology to be followed and results to be achieved
  • An interview guide and other research tools
  • A draft report of research findings presented to EASSI for input
  • Final synthesized report after EASSI and partners have made input.

The consultant will report to the Executive Director of EASSI in respect to all contractual matters and Programme Manager, Gender and Economic Justice for technical issues.

8..Proposal Details from Consultants, Fees and Cost Estimates

Consultants are invited to submit a technical proposal (not more than 3 pages) outlining the approach to be used in carrying out the assignment and provide a quotation of professional fees (as well as reimbursable costs)  for the entire assignment.

9..Application process

A technical and financial proposal based on the Terms of Reference outlined above must be provided to EASSI by 20th March 2020 at 5: 00p.m, Eastern Africa Time (EAT) +0300 UTC.

Proposals should be submitted by email to vacancies@eassi.org and copied to sheila.kawamara@eassi.org, . Please use the subject line: “Proposal to conduct scoping study on WCBTs”. The PDF documents MUST NOT exceed 5MB
Hand delivered proposals may also be sent to our offices in Kisaasi-Kulambiro. Please indicate the “Proposal to conduct scoping study on WCBTs” on the left top corner of the envelope addressed to:

The Executive Director,
The Eastern African Sub Regional Support Initiative for the Advancement of Women (EASSI)
Plot 3565, next to Ntinda View College
P.O. Box 24965,
Kampala, Uganda.

Only short listed firms will be contacted.

TERMS OF REFERENCE FOR THE ANNUAL AUDIT – SPECIAL CONSIDERATIONS SPECIAL PURPOSE FRAMEWORK/SINGLE FINANCIAL STATEMENTS

Posted January 15, 2020

The Eastern African Sub Regional Support Initiative for the Advancement of Women (EASSI) is seeking to recruit new auditors for the year 2020. The proposals should be received by EASSI not later than 7th of February 2020.

The annual audit shall be made in accordance with the ISA 800/805. The Terms of Reference below shall be used for the Organization’s commissioning of an annual audit, including financing from EASSI. The Terms of Reference shall be signed by the management/board in accordance with the organization’s valid regulations. The Terms of Reference shall be part of the Auditor’s engagement letter.

    I.        Introduction

EASSI was formed in 1996 following the Second Eastern African Post Beijing Forum held in Kampala, Uganda, as a sub-regional, civil society led mechanism that would sustain the gains made during the Beijing process by monitoring the implementation of the Beijing Platform of Action (PFA) and other regional and global gender frameworks. The overall objective of EASSI is to facilitate linkages, collaboration, networking and information sharing between the different actors and stakeholders in the implementation, monitoring and evaluation of the African and Beijing Platforms for Action within the Eastern African Sub-region and other regional, continental and global commitments. EASSI’s strategic objectives are set around strengthening linkages, information sharing, advocacy, capacity building and monitoring and evaluation of the implementation of the policy commitments at the national and regional levels. EASSI works with networks of women’s organisations in each of the 9 member countries (Burundi, Ethiopia, Eretria, Kenya, Rwanda, Somalia, South Sudan, Tanzania and Uganda). Over the past two decades, EASSI has implemented a number of political and economic empowerment programmes using the Human Rights Framework and has developed capabilities of women across the region to gather, analyse, document and disseminate national, regional and international, information on women’s rights and gender equality in order to inform and engage policy making processes nationally, regionally and globally. EASSI has established a fair and just recruitment procedure, where equal opportunity is given to all potential candidates from all the countries where EASSI works.

The audit shall be performed by an independent certified/ chartered auditor. The Audit Firm and/or the Auditor shall be a member of IFAC.

  II.        The scope of work and purpose of the audit of financial report

The audit concerns the financial report for the EASSI period 1st January 2020 – 31st December 2020. The purpose of the audit is to provide a report expressing an opinion in accordance with ISA 800/805, whether the EASSI financial report has been prepared in accordance with the IAS standards.

III.        The Auditor’s Reporting

Auditor’s Report

The Auditor’s report shall clearly state that the audit has been conducted in accordance with International Standards on Auditing ISA 800/805.

The Auditor’s report shall express an opinion according to ISA 800/805 on whether the EASSI financial report gives a true and fair view of the different activities carried out throughout the period and whether the implementation has complied with the rules and conditions governing the uses of funds as expressed or referred to in this Agreement, that the financial reporting has been done as per agreement and that the funds are included in EASSI’s accounting. The accounts audited shall be attached to the Auditor’s report.

Management Letter

The Auditor’s reporting shall also include a management letter which reviews the management and the internal control system of EASSI and compliance with the Agreement based on the assessment of the risk and materiality done by the Auditor.

EASSI considers the following areas in the Agreement are of special importance:

  • A satisfactory system for financial management and internal control, assessing the effectiveness of policies and procedures in preventing or detecting fraud
  • Accounts in accordance with Accepted Accounting Standards in the country or with the International Financial Reporting Standards (IFRS) or IAS
  • Salary Costs
  • Supporting documentation related to incurred costs
  • Compliance with rules and regulations in regard to taxes and social security fees
  • Procurement
  • Signed agreements with contracting partners
  • If any sub granting is allowed signed agreements with partner organizations, for which funds financing EASSI have been used verifying the conditions of the Agreement.

The management letter shall include a description of the different steps taken in the audit process.

The management letter will contain observations and weakness identified during the audit process. Both significant and other shortcomings should be included in the management letter. The Auditor shall also make recommendations on how to address identified weaknesses, presented in order of priority. If the Auditor does not have any observations to report, this shall be disclosed in the Auditor’s report.

Where applicable, the management letter shall state which means have been taken as a result of the previous Audit Reports and management letters and whether measures taken have been adequate to deal with reported shortcomings.

The Auditor’s reporting shall be received by EASSI 45days after commencement of the audit. This assumes that the Auditor has been able to start their audit not later than four weeks before the due date of the report, and that the documentation regarding the EASSI financial report is complete. The Auditor’s reporting shall be signed by the responsible Auditor for the audit and include name and title.

EASSI shall then present a Management Response to the Auditor’s reported findings, including an action plan with clear deadlines.

TERMS OF REFERENCE FOR AGREED UPON PROCEDURES ENGAGEMENT IN ACCORDANCE WITH INTERNATIONAL STANDARDS ON RELATED SERVICES 4400 (ISRS 4400)

In addition to the internal audit of the EASSI financial report in accordance with 800/805, the assignment also includes an Agreed-Upon Procedure Engagement in accordance with ISRS 4400. Whereas the ISA 800/805 audit regards the financial statements of EASSI, the Agreed-Upon Procedures ISRS 4400 concerns review of specific areas under the period of reporting and may concern both financial and non-financial information. The purpose is to review EASSI’s compliance with the Cooperation Agreement with donors, concerned signed between EASSI and the donor. The sizes of the samples needed for the review below are based on the analysis of materiality and risk done by the auditor under the ISA 800/805 assignment.

Review the following areas in accordance with the below:

1.    Review, on sample basis, whether salary costs debited to the programmes and management team are recorded throughout the duration of the year in a systemized way and whether the salary costs can be verified by sufficient supporting documentation.

2.    Review whether EASSI’s financial report includes a comparison, for every budget item, between the actual costs/expenditures of activities and the budgeted costs/expenditures approved by EASSI itself for the period.

3.    Review if outgoing balance for the previous period is the same as incoming balance for the current period.

4.    Verify outgoing balance for the current period.

5.    Based on materiality and risk in the sample selected for the ISA 800/805 audit, review, on sample basis, whether there is supporting documentation related to incurred costs.

6.    Review whether foreign exchange gains and losses are disclosed in accordance with what is stipulated in the agreements including appendixes.

7.    Review, on sample basis, EASSI’s compliance with the rules and regulations in regard to taxes and social security fees.

8.    Review, on sample basis, whether EASSI has adhered to the procurement guidelines annexed to the agreement or set in its Financial Policies and Procedures 2019.

9.    Verify outgoing balance to be repaid to donors (only applicable to final year of the agreement/ projects)

10. Regardless of materiality, quantify the amount of costs missing supporting documents.

11. If EASSI has third party agreements, review whether there is an unbroken chain of audited financial reports according to the requirements as stipulated in the agreement between EASSI and its donors, for funds disbursed the previous year. The review shall include whether EASSI makes documented assessments of the audited financial reports submitted to EASSI and whether these reports are followed-up by EASSI.

Additional areas to be examined by the auditor e.g. following up on the weakness identified in the previous efficiency audits or reviews of internal management and control can be added.

Report on factual findings

The additional assignment on Agreed-Upon Procedures Engagement ISRS 4400 in section III above shall be reported separately in a “Report of factual findings”.

Application Process

All suitably qualified firms should submit a technical and financial proposal, based on the highlighted terms of reference above to EASSI by 7th February 2020 at 5: 00p.m, Eastern Africa Time (EAT) +0300 UTC.
Proposals should be sent via email to vacancies@eassi.org. Please use the subject line: “Proposal for Audit”. They MUST NOT exceed 5MB
Hand delivered proposals may also be sent to our offices in Kisaasi-Kulambiro. Please indicate the “Proposal for Audit” on the left top corner of the envelope addressed to:

The Executive Director,
The Eastern African Sub Regional Support Initiative for the Advancement of Women, EASSI
Plot 3565, next to Ntinda View College
P.O. Box 24965,
Kampala, Uganda.

Only short listed firms will be contacted.

OLD

VACANCY ANNOUNCEMENT FOR PROCUREMENT SPECIALIST

Posted November 25, 2019

Vacancy: Procurement Specialist
Duty Station: EASSI Secretariat, Kampala, Uganda
Department: Administration
Reports to: Executive Director
Contract Duration: Consultancy on Quarterly Engagement

About the Organisation

EASSI was formed in 1996 following the Second Eastern African Post Beijing Forum held in Kampala, Uganda, as a sub-regional, civil society led mechanism that would sustain the gains made during the Beijing process by monitoring the implementation of the Beijing Platform of Action (PFA) and other regional and global gender frameworks. The overall objective of EASSI is to facilitate linkages, collaboration, networking and information sharing between the different actors and stakeholders in the implementation, monitoring and evaluation of the African and Beijing Platforms for Action within the Eastern African Sub-region and other regional, continental and global commitments. EASSI’s strategic objectives are set around strengthening linkages, information sharing, advocacy, capacity building and monitoring and evaluation of the implementation of the policy commitments at the national and regional levels. EASSI works with networks of women’s organisations in each of the 9 member countries (Burundi, Ethiopia, Eretria, Kenya, Rwanda, Somalia, South Sudan, Tanzania and Uganda). Over the past two decades, EASSI has implemented a number of political and economic empowerment programmes using the Human Rights Framework and has developed capabilities of women across the region to gather, analyse, document and disseminate national, regional and international, information on women’s rights and gender equality in order to inform and engage policy making processes nationally, regionally and globally. EASSI has established a fair and just recruitment procedure, where equal opportunity is given to all potential candidates from all the countries where EASSI works.

Key Duties and Responsibilities:

Functional Responsibilities

The assignment will be done on a quarterly basis and the Procurement Specialist will provide support to the various EASSI programmes. He/She will be responsible for the development and implementation of strategic and effective procurement services reflecting international public procurement best practices, compliance with EASSI procurement policy, rules, regulations and procedures, ensuring appropriate risk management and obtaining the best value for money for the acquisition of goods, services and the contracting of works. He/she will analyze and interpret the respective rules and regulations and provide advice and solutions to a wide spectrum of complex issues related to procurement. The role requires deep understanding of procurement policy and processes and the Procurement Specialist should be able to apply them to the appropriate situations. The work of the Procurement Specialist is focused on strategic relationship building and demand management, preparation of business cases and understanding of the supply market, as well as sharing knowledge with projects in order to achieve reductions of costs and savings. Maintaining the highest degree of personal and professional ethics, the Procurement Specialist will promote a collaborative, client-focused, quality and results-oriented approach in EASSI. The Procurement Specialist will work in close collaboration with the programme managers and project officers, the Procurement Committee, Finance and Administration Manager and the Executive Director, to successfully deliver procurement services.

Responsibilities for the position include:

The Procurement Specialist shall be:
a. Responsible for advising EASSI on the purchase of goods and services and this includes technical and specialized procurement of supplies, equipment and services.
b. Assist departments and programmes with specification development and serve on the evaluation committee.
c. Review and analyse all purchases which have not been awarded to the lowest bidder by ensuring that justification exists.
d. Check and ensure correct budget allocations and attachments are submitted with all requests for orders.
e. Check and ensure that requisitions are signed by responsible managers or delegated persons.
f. Maintain and update the prospective list of suppliers (database).
g. Manage, administer and correct E and physical filing of contracts.
h. Monitor supplier performance ensure value for money delivery.
i. Check and ensure that all cancelled orders for goods and services are in writing.
j. In case of flights, Check and ensure that unused tickets are submitted for refund before their expiry days and also inform the finance office.

Expected qualifications & experience

 University degree (Bachelor’s degree or equivalent) in Procurement, Supply Chain Management
 Postgraduate Diploma in Management an added advantage
 A minimum of seven years of relevant experience is required.
 Relevant experience is defined as experience in procurement or supply chain.
 Experience at the international level or in combination with three years at the national level, in advising on, or implementing policies and procedures to deliver a range of complex procurement programmes and services is desired.

Skills and Attitude

 Should be a person of integrity, energetic, dynamic team player, problem solver, and portray innovation
 Good organizational and management skills and the ability to anticipate project needs
 A flexible and good team player
 Excellent communication skills (spoken and written) and time management
 Experience in the usage of computers and office software packages (MS Office) is required
 Fluency in English (reading, writing and speaking) is required
 Willing to work with minimum supervision, reliable and punctual

Reporting Line/Communication

The Procurement Specialist will report to the Executive Director and work closely with the programme managers and project officers, the Procurement Committee, and Finance and Administration Manager.

Place of Work

The EASSI Secretariat is located at Plot 3565, Kulambiro – Kisaasi, Opp. Ntinda View College.

Application procedures

Full application including; Motivational cover letter, Copy of CV with 3 updated contact details of referees, copies of educational certificate must be submitted to the Executive Director via email: vacancies@eassi.org by 9th December 2019 at 5: 30p.m, Eastern Africa Time (EAT) +0300 UTC. Please use the subject line: “Procurement Specialist”.
Hand delivered applications may also be sent to our offices in Kisaasi-Kulambiro at Plot 3565. Please indicate the Consultancy you are applying for on the left top corner of the application envelope addressed to:

The Executive Director,
The Eastern African Sub Regional Support Initiative for the Advancement of Women, EASSI
Plot 3565, next to Ntinda View College
P.O. Box 24965,
Kampala, Uganda.

Qualified Female Candidates Are Strongly Encouraged To Apply Too!
Only short listed candidates will be contacted.
ANY KIND OF LOBBYING IS NOT ACCEPTED

OLD

TERMS OF REFERENCE FOR THE PRODUCTION OF SHORT VIDEO CLIPS ON THE LIVED EXPERIENCES OF THE BORDERLAND COMMUNITY IN BUSIA UGANDA AND KENYA TO BE USED FOR THE ADVOCACY OF THE NIAMEY CONVENTION

Posted November 11, 2019

 1. BACKGROUND

The Eastern African Sub Regional Support Initiative for the Advancement of Women (EASSI), is a sub-regional Civil Society Organization (CSO) established in 1996 to systematically follow up the implementation of the Beijing Platform for Action, an outcome of the Fourth World conference on women held in Beijing in 1995. EASSI is registered in Uganda as a Non-Governmental Organization (NGO) and currently works in nine countries in Eastern and Horn of Africa namely Burundi, Eritrea, Ethiopia Kenya, Rwanda, Somalia, South Sudan, Tanzania and Uganda. EASSI’s programmatic framework is grounded in the 12 priority areas identified in the Beijing and the African Platforms for Action. The organisation envisions a transformed society where all people enjoy gender equality, social justice, peace and development within Eastern Africa and beyond.

 2. INTRODUCTION

Since 2017, EASSI together with its partners; Life and Peace Institute (LPI), Act Change Transform (ACT!) Kenya, and Inter- Africa Group (IAG) is implementing a project titled “Improving policies for conflict prevention: civil society engagement to transform borderlands in Africa”. The project is being executed in Uganda, Kenya, Ethiopia and the Sudan on the borderlands of Busia, Moyale and Kassala and is supported by the European Union. The objective of the project is to increase the participation of borderland CSOs in continental (Africa) and regional (Horn of Africa) policy making to ensure that these policies are responsive to the human security priorities of borderland communities. This project focuses on strengthening the capacities, collaborative relationships and influence of CSO’s in order to infuse compelling evidence into regional and continental decision-making processes on cross-border cooperation and tackling borderland human security challenges.

One of the Continental policies that the project aims to influence; is the signing and ratification of the African Union Convention on Cross Border Cooperation (Niamey Convention) by the AU member States. The Convention, which was adopted by the AU in 2014 aims at promoting better relations between African Nations and in particular – border communities. The project aims at getting at least two member states from the East African Community to sign the Niamey Convention.

The signing of the Niamey convention will provide the legal framework to member states for the development and implementation of cross-border cooperation initiatives. It will also formalize the cooperation between countries that other stakeholders can refer to and rely on when setting up “support mechanisms” at the borderlands. It will further give visibility to the issue of cross-border cooperation at the political level and also institutionalize cross-border cooperation through a continentally accepted framework, for example, the creation of Joint Border Commissions. The Niamey Convention will thus facilitate and contribute to processes that will enhance cross border cooperation within the state borderland communities thereby facilitating their development and ensuring the sustainability of peace and stability.

 3. AIM AND RATIONALE

EASSI and partners, seek to engage a videographer to convey the realities of the Busia community members and the ideal situation presented by the Niamey Convention using video clips. The video clips produced will then be used as tools for advocacy to call for the signing and ratification of the Niamey Convention which provides a framework for resolving border related issues.

The issues to be highlighted will include those that facilitate collaboration and those that can potentially cause conflicts as a result of their utilization. These are mainly shared natural and man-made resources like water sources, grazing grounds, farming swamps, hospitals, schools, fishing grounds, mining grounds etc.

 4. SCOPE OF VIDEO PARTICIPANTS

EASSI’s and ACT’s partner CSOs at the borderland of Busia Uganda and Busia Kenya, will identify and select suitable participants to feature in the video clips. The selection of community members will be representative of the diversity of the borderland communities.

 5. SPECIFIC DELIVERABLES

The selected videographer will be expected to produce:
 Fifteen (15) short video clips of 2-3 minutes from the identified audiences on a flash drive.
 Social media compatible clips that can be uploaded on YouTube, Facebook, Twitter etc.
 Raw footage of the clips.

 6. EXPECTED OUTCOME

The final video clips should clearly portray the issues that the Niamey convention seeks to address raised by the different community members, including fishermen, traders, community leaders, farmers, and other stakeholders.

7. PROFILE/SKILLS AND QUALIFICATIONS REQUIRED:

The assignment shall be carried out by a qualified and experienced videographer with the following qualifications
 A minimum of 5 years proven experience in film/documentary production (proof of experience is required).
 Able to produce high quality broadcast videos on tight deadlines on a variety of different issues and subject matter.
 Experience in producing development/advocacy work related content conveying realities of the target communities
 Fluent in both written and spoken English. Fluency in Kiswahili will be an added advantage

 8.TECHNICAL REQUIREMENTS

 Broadcast quality full HD video.
 Professional sound recording.
 HD web files

9. COPYRIGHT

All materials arising out of this consultancy work shall remain the property of EASSI.

10. WORK PLAN AND SCHEDULE

The entire assignment is expected to be completed within 24 days and the process of shooting the video clips will be undertaken within 6 days in Busia Uganda and Kenya between 2nd to 6th December. The videographer will be expected to provide a work plan schedule that fits within this plan.

 11. PROPOSAL, FEES AND COST ESTIMATES

Applicants are invited to submit a technical proposal (not more than 2 pages) outlining the approach to be used in carrying out the above assignment. They also need to provide a quotation of professional fees (as well as reimbursable costs) for the entire assignment. The proposal should include the following:

  • Profile or details of the firm or individual(s) including experience relevant to this assignment.
  • A detailed work plan (which will be discussed and agreed with EASSI) and the proposed methodology
  • Financial proposal (professional fees and reimbursable); and
  • Copies of recent relevant work done by the firm or individuals.

 12. APPLICATION PROCESS

All suitably qualified and interested candidates should submit a technical and financial proposal based on the highlighted terms of reference above to EASSI by 20th Nov 2019 at 5: 30p.m, Eastern Africa Time (EAT) +0300 UTC.
Applications should be sent via email to vacancies@eassi.org. Please use the subject line:
Proposal to develop Niamey Convention video clips”. They MUST NOT exceed 6MB
Hand delivered applications may also be sent to our offices in Kisaasi-Kulambiro. Please indicate the Consultancy you are applying for on the left top corner of the application envelope addressed to:

The Executive Director,
Eastern African Sub Regional Support Initiative for the Advancement of Women, EASSI
Plot 3565, next to Ntinda View College
P.O. Box 24965,
Kampala, Uganda.

Only short listed candidates will be contacted.

TERMS OF REFERENCE TO CONDUCT AN ANALYSIS OF STAKEHOLDERS’ OPERATING WITHIN THE KARAMOJA REGION

Posted November 7, 2019

1..Background

 In partnership with the Life and Peace Institute (LPI), Act Change Transform (ACT!), and Inter- Africa Group (IAG), EASSI has since March 2017 been implementing a project titled “Improving policies for conflict prevention: Civil society engagement to transform borderlands in Africa supported by the European Union. The objective of the project is to increase the participation of borderland civil society Organisations (CSOs) in continental (Africa) and regional (Horn of Africa) policy making to ensure that these policies are responsive to the human security priorities of borderland communities. This project focuses on strengthening the capacities, collaborative relationships and influence of CSOs in order to infuse compelling evidence into regional and continental decision-making processes on cross-border cooperation and tackling borderland human security challenges.

The Life and Peace Institute and partners have been working in collaboration with IGAD on cross-border programming for a period of time now. One such engagement culminated into formulation and adoption of a Policy Framework on Informal Cross-Border Trade (ICBT). The partners aim at contributing to IGAD’s process of implementing the IGAD Cross Border Cooperation Facility (IGAD-CBDFU) in Moroto.

In May 2019 a joint mission by EASSI and LPI was made to the IGAD CBDFU in Moroto and following consultations with the leadership of Moroto and Napak Districts in Karamoja, a decision to carry out a mapping exercise of the different stakeholder working on the promotion of cross border collaboration in the Karamoja Cluster[1] was made. The Mapping exercise which was undertaken between July 2019 and October 2019; aimed at identifying the actors and existing capacity in the region so as to create synergy, identify gaps and better inform actors intending to venture into Karamoja.

It is against this background that EASSI seeks to recruit a qualified data analyst to analyze the data generated from the mapping exercise plus other existing literature on actors in Karamoja (if available) and produce a comprehensive mapping report clearly outlining the actors within the Karamoja region, challenges, intervention areas, gender considerations within their operations, how the interventions fit within the IDDRISI pillars[2] of development among others.

[1] Refers to the entire region spreading from Ethiopia, South Sudan, Kenya and Uganda.

[2] The IDDRISI pillars were the parameters used to develop the mapping tools.

2..Objectives

To review and analyze existing data on actors within the Karamoja region and produce a comprehensive report that can be used by Civil Society Organizations (CSOs), development partners, government and other actors in relation to cross border cooperation to inform programming.

3..Methodology

The consultants will work in close collaboration with EASSI who will provide the data gathered from the mapping exercise conducted in Uganda (Moroto, Amudat, Kotido and Kaabong), Kenya (West Pokot and Lodwar), South Sudan (Kapoeta) and Ethiopia (South Omo). The Consultant will also conduct a desk review of existing literature on actors within the Karamoja region.

4..Profile/Skills and qualifications required

The mapping shall be carried out by a qualified and experienced consultant or consulting firm with:

  • Demonstrable experience in conducting stakeholders mapping.
  • Demonstrable experience in data analysis skills.
  • Holder of a minimum of a Master’s Degree in either of the following fields: Development Studies, Gender and Development, Social Sciences, or related fields
  • Fluent in written English.
  • Women are strongly encouraged to apply.

5..Work Plan and Schedule

The analysis will be done within 10 working days and is expected to end by 31st January 2020. The consultant shall provide a work plan which will  be discussed with EASSI.

6..Deliverables and Reporting Requirements (Outputs)

 The consultant is expected to deliver

  • A soft copy draft comprehensive mapping report with an Executive summary clearly outlining the importance of the mapping to the CBC project, IGAD CBDFU and to borderlands work as a whole. The report should also outline the actors within the Karamoja region, challenges, intervention areas, and gender analysis of the initiatives in place, how the interventions fit within the IDDRISI pillars[1] of development, opportunities and lessons for learning.
  • A Final synthesized report after EASSI and partners have made input.
  • Availability for discussions with EASSI in the course of the assignment and at the end of the assignment.

The consultant will report to the Executive Director of EASSI in respect to all contractual matters.

7..Proposal Details from Consultants, Fees and Cost Estimates

Consultants are invited to submit a technical proposal (not more than 3 pages) outlining the approach to be used in carrying out the assignment and provide a quotation of professional fees (as well as reimbursable costs)  for the entire assignment.

8..Application process

A technical and financial proposal based on the Terms of Reference outlined above must be provided to EASSI by 10th December 2019. Applications should be submitted by email to: vacancies@eassi.org and copied to sheila.kawamara@eassi.org

[1] The IDDRISI pillars were the parameters used to develop the mapping tools.

NOTE: Please use the title of the consultancy you are applying for as the subject line via email.

Only short listed candidates will be contacted.

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TERMS OF REFERENCE TO DEVELOP A POLICY BRIEF ON THE AFRICAN UNION CONVENTION ON CROSS-BORDER COOPERATION (NIAMEY CONVENTION)

Posted July 30, 2019 

1. Background

In partnership with the Life and Peace Institute (LPI), Act Change Transform (ACT!), and Inter- Africa Group (IAG), EASSI has since March 2017 been implementing a project titled “Improving policies for conflict prevention: Civil society engagement to transform borderlands in Africa” supported by the European Union. The objective of the project is to increase the participation of borderland civil society Organisations (CSOs) in continental (Africa) and regional (Horn of Africa) policy making to ensure that these policies are responsive to the human security priorities of borderland communities. This project focuses on strengthening the capacities, collaborative relationships and influence of CSOs in order to infuse compelling evidence into regional and continental decision-making processes on cross-border cooperation and tackling borderland human security challenges.

In order to ensure informed advocacy for enhanced cross-border cooperation, equity; and ultimately the signing of the African Union Convention on Cross border Cooperation (Niamey Convention[1]), EASSI would like to engage a consultant to produce a high quality policy brief on the Niamey convention. Among other tasks, the consultant will highlight the background of the Niamey Convention, the potential risks of not signing, possible reasons why some states are not signing the convention and the importance/benefits of signing the convention.

The policy brief will be used for advocacy with policy makers to sign, ratify and implement the Niamey Convention and other policies that promote border cooperation.

[1] The African Union Convention on Cross-border Cooperation, popularly known as the Niamey Convention was adopted on June 27th 2014 in the Gambian Capital city of Niamey.

2. Methodology

The consultant will work in close consultation with EASSI in Kampala. The consultant will be expected to conduct a thorough desk review of the Niamey Convention and other documents related to close border cooperation such as the IGAD policy document on the nexus between cross border trade and cross border security and governance to develop a comprehensive brief.

3.      Specific deliverables include:

A high quality policy brief clearly highlighting the background to the Niamey, the potential risks of not signing, possible reasons why some states are not signing the convention and the importance/benefits of signing the convention.

 4. Profile/Skills and qualifications required:

The assignment will be undertaken by a qualified and experienced consultant or consulting firm. The consultant profile should include:

  • Demonstrable experience in reviewing policies and developing policy briefs.
  • Holder of a minimum of a Master’s Degree in either of the following fields: Gender and Development, Social Sciences, Development studies, or related fields
  • Fluent in both written and spoken English.
  • Women are strongly encouraged to apply.

5.      Work Plan and Schedule

The assignment will be undertaken from 8th August to 6th September 2019 with the consultant being available to present and make an argument for the signing of the Niamey Convention during meetings with policy makers on dates to be agreed upon with EASSI.

 6. Deliverables and Reporting Requirements (Outputs)
The consultant is expected to deliver the following:

  • A draft policy brief after the task has been undertaken- upon which EASSI will make input.
  • Final policy brief.  Hard and soft copy on a USB disk.
  • Availability to make a presentation and argument during meetings with policy makers.
  • Availability to meet with EASSI and partners in the course of the assignment and at the end of the assignment.

The consultant will report to the Executive Director of EASSI for all contractual matters.

7. Proposal Details from Consultants, Fees and Cost Estimates

Consultants are invited to submit a technical proposal (not more than 3 pages) outlining the approach to be used in carrying out the assignment and provide a quotation of professional fees (as well as reimbursable costs)  for the entire assignment. The proposal should include the following:

  • Profile or details of the firm or individual(s) including experience relevant to this assignment.
  • A detailed work plan and the proposed methodology, which shall include full justification for procedures to be adopted;
  • Financial proposal (professional fees and reimbursable);

8.  Application process

A technical and financial proposal based on the Terms of Reference outlined above must be provided to EASSI by 2nd August 2019 at 5:30p.m, Eastern Africa Time (EAT) +0300 UTC. Applications should strictly be submitted by email to vacancies@eassi.org and copied to sheila.kawamara@eassi.org

NOTE: Please use the title of the consultancy you are applying for as the subject line via email.

Hand delivered applications can also be sent to our Offices in Kisaasi-Kulambiro. Please indicate the title of the consultancy you have applied for on the left top corner of the application envelope addressed to:

The Executive Director,

Eastern African Sub Regional Support Initiative for the Advancement of Women, EASSI

Plot 3565, Next to Ntinda View College

P.O. Box 24965, Kampala, Uganda.

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