• Plot 3565, Kulambiro – Kisaasi, Kampala, Uganda
  • +256 393 266 451
  • Plot 3565, Kulambiro – Kisaasi, Kampala, Uganda
  • +256 393 266 451
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Consultancy At EASSI

Consultancy

EASSI is an equal opportunity employer. We do not discriminate based on race, religion, color, national origin, gender, age, disability, HIV Status, family medical history or genetic information.

EASSI will not tolerate discrimination or harassment based on any of these characteristics

You may also like: Volunteer at EASSI | Internship at EASSI | Jobs at EASSI

NEW

VACANCY ANNOUNCEMENT FOR PROCUREMENT SPECIALIST

Posted November 25, 2019

Vacancy: Procurement Specialist
Duty Station: EASSI Secretariat, Kampala, Uganda
Department: Administration
Reports to: Executive Director
Contract Duration: Consultancy on Quarterly Engagement

About the Organisation

EASSI was formed in 1996 following the Second Eastern African Post Beijing Forum held in Kampala, Uganda, as a sub-regional, civil society led mechanism that would sustain the gains made during the Beijing process by monitoring the implementation of the Beijing Platform of Action (PFA) and other regional and global gender frameworks. The overall objective of EASSI is to facilitate linkages, collaboration, networking and information sharing between the different actors and stakeholders in the implementation, monitoring and evaluation of the African and Beijing Platforms for Action within the Eastern African Sub-region and other regional, continental and global commitments. EASSI’s strategic objectives are set around strengthening linkages, information sharing, advocacy, capacity building and monitoring and evaluation of the implementation of the policy commitments at the national and regional levels. EASSI works with networks of women’s organisations in each of the 9 member countries (Burundi, Ethiopia, Eretria, Kenya, Rwanda, Somalia, South Sudan, Tanzania and Uganda). Over the past two decades, EASSI has implemented a number of political and economic empowerment programmes using the Human Rights Framework and has developed capabilities of women across the region to gather, analyse, document and disseminate national, regional and international, information on women’s rights and gender equality in order to inform and engage policy making processes nationally, regionally and globally. EASSI has established a fair and just recruitment procedure, where equal opportunity is given to all potential candidates from all the countries where EASSI works.

Key Duties and Responsibilities:

Functional Responsibilities

The assignment will be done on a quarterly basis and the Procurement Specialist will provide support to the various EASSI programmes. He/She will be responsible for the development and implementation of strategic and effective procurement services reflecting international public procurement best practices, compliance with EASSI procurement policy, rules, regulations and procedures, ensuring appropriate risk management and obtaining the best value for money for the acquisition of goods, services and the contracting of works. He/she will analyze and interpret the respective rules and regulations and provide advice and solutions to a wide spectrum of complex issues related to procurement. The role requires deep understanding of procurement policy and processes and the Procurement Specialist should be able to apply them to the appropriate situations. The work of the Procurement Specialist is focused on strategic relationship building and demand management, preparation of business cases and understanding of the supply market, as well as sharing knowledge with projects in order to achieve reductions of costs and savings. Maintaining the highest degree of personal and professional ethics, the Procurement Specialist will promote a collaborative, client-focused, quality and results-oriented approach in EASSI. The Procurement Specialist will work in close collaboration with the programme managers and project officers, the Procurement Committee, Finance and Administration Manager and the Executive Director, to successfully deliver procurement services.

Responsibilities for the position include:

The Procurement Specialist shall be:
a. Responsible for advising EASSI on the purchase of goods and services and this includes technical and specialized procurement of supplies, equipment and services.
b. Assist departments and programmes with specification development and serve on the evaluation committee.
c. Review and analyse all purchases which have not been awarded to the lowest bidder by ensuring that justification exists.
d. Check and ensure correct budget allocations and attachments are submitted with all requests for orders.
e. Check and ensure that requisitions are signed by responsible managers or delegated persons.
f. Maintain and update the prospective list of suppliers (database).
g. Manage, administer and correct E and physical filing of contracts.
h. Monitor supplier performance ensure value for money delivery.
i. Check and ensure that all cancelled orders for goods and services are in writing.
j. In case of flights, Check and ensure that unused tickets are submitted for refund before their expiry days and also inform the finance office.

Expected qualifications & experience

 University degree (Bachelor’s degree or equivalent) in Procurement, Supply Chain Management
 Postgraduate Diploma in Management an added advantage
 A minimum of seven years of relevant experience is required.
 Relevant experience is defined as experience in procurement or supply chain.
 Experience at the international level or in combination with three years at the national level, in advising on, or implementing policies and procedures to deliver a range of complex procurement programmes and services is desired.

Skills and Attitude

 Should be a person of integrity, energetic, dynamic team player, problem solver, and portray innovation
 Good organizational and management skills and the ability to anticipate project needs
 A flexible and good team player
 Excellent communication skills (spoken and written) and time management
 Experience in the usage of computers and office software packages (MS Office) is required
 Fluency in English (reading, writing and speaking) is required
 Willing to work with minimum supervision, reliable and punctual

Reporting Line/Communication

The Procurement Specialist will report to the Executive Director and work closely with the programme managers and project officers, the Procurement Committee, and Finance and Administration Manager.

Place of Work

The EASSI Secretariat is located at Plot 3565, Kulambiro – Kisaasi, Opp. Ntinda View College.

Application procedures

Full application including; Motivational cover letter, Copy of CV with 3 updated contact details of referees, copies of educational certificate must be submitted to the Executive Director via email: vacancies@eassi.org by 9th December 2019 at 5: 30p.m, Eastern Africa Time (EAT) +0300 UTC. Please use the subject line: “Procurement Specialist”.
Hand delivered applications may also be sent to our offices in Kisaasi-Kulambiro at Plot 3565. Please indicate the Consultancy you are applying for on the left top corner of the application envelope addressed to:

The Executive Director,
Eastern African Sub Regional Support Initiative for the Advancement of Women, EASSI
Plot 3565, next to Ntinda View College
P.O. Box 24965,
Kampala, Uganda.

Qualified Female Candidates Are Strongly Encouraged To Apply Too!
Only short listed candidates will be contacted.
ANY KIND OF LOBBYING IS NOT ACCEPTED

OLD

TERMS OF REFERENCE FOR THE PRODUCTION OF SHORT VIDEO CLIPS ON THE LIVED EXPERIENCES OF THE BORDERLAND COMMUNITY IN BUSIA UGANDA AND KENYA TO BE USED FOR THE ADVOCACY OF THE NIAMEY CONVENTION

Posted November 11, 2019

 1. BACKGROUND

The Eastern African Sub Regional Support Initiative for the Advancement of Women (EASSI), is a sub-regional Civil Society Organization (CSO) established in 1996 to systematically follow up the implementation of the Beijing Platform for Action, an outcome of the Fourth World conference on women held in Beijing in 1995. EASSI is registered in Uganda as a Non-Governmental Organization (NGO) and currently works in nine countries in Eastern and Horn of Africa namely Burundi, Eritrea, Ethiopia Kenya, Rwanda, Somalia, South Sudan, Tanzania and Uganda. EASSI’s programmatic framework is grounded in the 12 priority areas identified in the Beijing and the African Platforms for Action. The organisation envisions a transformed society where all people enjoy gender equality, social justice, peace and development within Eastern Africa and beyond.

 2. INTRODUCTION

Since 2017, EASSI together with its partners; Life and Peace Institute (LPI), Act Change Transform (ACT!) Kenya, and Inter- Africa Group (IAG) is implementing a project titled “Improving policies for conflict prevention: civil society engagement to transform borderlands in Africa”. The project is being executed in Uganda, Kenya, Ethiopia and the Sudan on the borderlands of Busia, Moyale and Kassala and is supported by the European Union. The objective of the project is to increase the participation of borderland CSOs in continental (Africa) and regional (Horn of Africa) policy making to ensure that these policies are responsive to the human security priorities of borderland communities. This project focuses on strengthening the capacities, collaborative relationships and influence of CSO’s in order to infuse compelling evidence into regional and continental decision-making processes on cross-border cooperation and tackling borderland human security challenges.

One of the Continental policies that the project aims to influence; is the signing and ratification of the African Union Convention on Cross Border Cooperation (Niamey Convention) by the AU member States. The Convention, which was adopted by the AU in 2014 aims at promoting better relations between African Nations and in particular – border communities. The project aims at getting at least two member states from the East African Community to sign the Niamey Convention.

The signing of the Niamey convention will provide the legal framework to member states for the development and implementation of cross-border cooperation initiatives. It will also formalize the cooperation between countries that other stakeholders can refer to and rely on when setting up “support mechanisms” at the borderlands. It will further give visibility to the issue of cross-border cooperation at the political level and also institutionalize cross-border cooperation through a continentally accepted framework, for example, the creation of Joint Border Commissions. The Niamey Convention will thus facilitate and contribute to processes that will enhance cross border cooperation within the state borderland communities thereby facilitating their development and ensuring the sustainability of peace and stability.

 3. AIM AND RATIONALE

EASSI and partners, seek to engage a videographer to convey the realities of the Busia community members and the ideal situation presented by the Niamey Convention using video clips. The video clips produced will then be used as tools for advocacy to call for the signing and ratification of the Niamey Convention which provides a framework for resolving border related issues.

The issues to be highlighted will include those that facilitate collaboration and those that can potentially cause conflicts as a result of their utilization. These are mainly shared natural and man-made resources like water sources, grazing grounds, farming swamps, hospitals, schools, fishing grounds, mining grounds etc.

 4. SCOPE OF VIDEO PARTICIPANTS

EASSI’s and ACT’s partner CSOs at the borderland of Busia Uganda and Busia Kenya, will identify and select suitable participants to feature in the video clips. The selection of community members will be representative of the diversity of the borderland communities.

 5. SPECIFIC DELIVERABLES

The selected videographer will be expected to produce:
 Fifteen (15) short video clips of 2-3 minutes from the identified audiences on a flash drive.
 Social media compatible clips that can be uploaded on YouTube, Facebook, Twitter etc.
 Raw footage of the clips.

 6. EXPECTED OUTCOME

The final video clips should clearly portray the issues that the Niamey convention seeks to address raised by the different community members, including fishermen, traders, community leaders, farmers, and other stakeholders.

7. PROFILE/SKILLS AND QUALIFICATIONS REQUIRED:

The assignment shall be carried out by a qualified and experienced videographer with the following qualifications
 A minimum of 5 years proven experience in film/documentary production (proof of experience is required).
 Able to produce high quality broadcast videos on tight deadlines on a variety of different issues and subject matter.
 Experience in producing development/advocacy work related content conveying realities of the target communities
 Fluent in both written and spoken English. Fluency in Kiswahili will be an added advantage

 8.TECHNICAL REQUIREMENTS

 Broadcast quality full HD video.
 Professional sound recording.
 HD web files

9. COPYRIGHT

All materials arising out of this consultancy work shall remain the property of EASSI.

10. WORK PLAN AND SCHEDULE

The entire assignment is expected to be completed within 24 days and the process of shooting the video clips will be undertaken within 6 days in Busia Uganda and Kenya between 2nd to 6th December. The videographer will be expected to provide a work plan schedule that fits within this plan.

 11. PROPOSAL, FEES AND COST ESTIMATES

Applicants are invited to submit a technical proposal (not more than 2 pages) outlining the approach to be used in carrying out the above assignment. They also need to provide a quotation of professional fees (as well as reimbursable costs) for the entire assignment. The proposal should include the following:

  • Profile or details of the firm or individual(s) including experience relevant to this assignment.
  • A detailed work plan (which will be discussed and agreed with EASSI) and the proposed methodology
  • Financial proposal (professional fees and reimbursable); and
  • Copies of recent relevant work done by the firm or individuals.

 12. APPLICATION PROCESS

All suitably qualified and interested candidates should submit a technical and financial proposal based on the highlighted terms of reference above to EASSI by 20th Nov 2019 at 5: 30p.m, Eastern Africa Time (EAT) +0300 UTC.
Applications should be sent via email to vacancies@eassi.org. Please use the subject line:
Proposal to develop Niamey Convention video clips”. They MUST NOT exceed 6MB
Hand delivered applications may also be sent to our offices in Kisaasi-Kulambiro. Please indicate the Consultancy you are applying for on the left top corner of the application envelope addressed to:

The Executive Director,
Eastern African Sub Regional Support Initiative for the Advancement of Women, EASSI
Plot 3565, next to Ntinda View College
P.O. Box 24965,
Kampala, Uganda.

Only short listed candidates will be contacted.

OLD

TERMS OF REFERENCE TO DEVELOP A POLICY BRIEF ON THE AFRICAN UNION CONVENTION ON CROSS-BORDER COOPERATION (NIAMEY CONVENTION)

Posted July 30, 2019 

1. Background

In partnership with the Life and Peace Institute (LPI), Act Change Transform (ACT!), and Inter- Africa Group (IAG), EASSI has since March 2017 been implementing a project titled “Improving policies for conflict prevention: Civil society engagement to transform borderlands in Africa” supported by the European Union. The objective of the project is to increase the participation of borderland civil society Organisations (CSOs) in continental (Africa) and regional (Horn of Africa) policy making to ensure that these policies are responsive to the human security priorities of borderland communities. This project focuses on strengthening the capacities, collaborative relationships and influence of CSOs in order to infuse compelling evidence into regional and continental decision-making processes on cross-border cooperation and tackling borderland human security challenges.

In order to ensure informed advocacy for enhanced cross-border cooperation, equity; and ultimately the signing of the African Union Convention on Cross border Cooperation (Niamey Convention[1]), EASSI would like to engage a consultant to produce a high quality policy brief on the Niamey convention. Among other tasks, the consultant will highlight the background of the Niamey Convention, the potential risks of not signing, possible reasons why some states are not signing the convention and the importance/benefits of signing the convention.

The policy brief will be used for advocacy with policy makers to sign, ratify and implement the Niamey Convention and other policies that promote border cooperation.

[1] The African Union Convention on Cross-border Cooperation, popularly known as the Niamey Convention was adopted on June 27th 2014 in the Gambian Capital city of Niamey.

2. Methodology

The consultant will work in close consultation with EASSI in Kampala. The consultant will be expected to conduct a thorough desk review of the Niamey Convention and other documents related to close border cooperation such as the IGAD policy document on the nexus between cross border trade and cross border security and governance to develop a comprehensive brief.

3.      Specific deliverables include:

A high quality policy brief clearly highlighting the background to the Niamey, the potential risks of not signing, possible reasons why some states are not signing the convention and the importance/benefits of signing the convention.

 4. Profile/Skills and qualifications required:

The assignment will be undertaken by a qualified and experienced consultant or consulting firm. The consultant profile should include:

  • Demonstrable experience in reviewing policies and developing policy briefs.
  • Holder of a minimum of a Master’s Degree in either of the following fields: Gender and Development, Social Sciences, Development studies, or related fields
  • Fluent in both written and spoken English.
  • Women are strongly encouraged to apply.

5.      Work Plan and Schedule

The assignment will be undertaken from 8th August to 6th September 2019 with the consultant being available to present and make an argument for the signing of the Niamey Convention during meetings with policy makers on dates to be agreed upon with EASSI.

 6. Deliverables and Reporting Requirements (Outputs)
The consultant is expected to deliver the following:

  • A draft policy brief after the task has been undertaken- upon which EASSI will make input.
  • Final policy brief.  Hard and soft copy on a USB disk.
  • Availability to make a presentation and argument during meetings with policy makers.
  • Availability to meet with EASSI and partners in the course of the assignment and at the end of the assignment.

The consultant will report to the Executive Director of EASSI for all contractual matters.

7. Proposal Details from Consultants, Fees and Cost Estimates

Consultants are invited to submit a technical proposal (not more than 3 pages) outlining the approach to be used in carrying out the assignment and provide a quotation of professional fees (as well as reimbursable costs)  for the entire assignment. The proposal should include the following:

  • Profile or details of the firm or individual(s) including experience relevant to this assignment.
  • A detailed work plan and the proposed methodology, which shall include full justification for procedures to be adopted;
  • Financial proposal (professional fees and reimbursable);

8.  Application process

A technical and financial proposal based on the Terms of Reference outlined above must be provided to EASSI by 2nd August 2019 at 5:30p.m, Eastern Africa Time (EAT) +0300 UTC. Applications should strictly be submitted by email to vacancies@eassi.org and copied to sheila.kawamara@eassi.org

NOTE: Please use the title of the consultancy you are applying for as the subject line via email.

Hand delivered applications can also be sent to our Offices in Kisaasi-Kulambiro. Please indicate the title of the consultancy you have applied for on the left top corner of the application envelope addressed to:

The Executive Director,

Eastern African Sub Regional Support Initiative for the Advancement of Women, EASSI

Plot 3565, Next to Ntinda View College

P.O. Box 24965, Kampala, Uganda.

#BridgingAfricanBorders

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