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TERMS OF REFERENCE FOR DEVELOPMENT OF A POLICY BRIEF ON ENHANCING WOMEN’S PARTICIPATION IN THE AFRICA CONTINENTAL FREE TRADE AREA (AfCFTA)

Posted 19th November 2021

Background

 The Africa Continental Free Trade Area (AfCFTA) was launched in January 2021 as the biggest free trade area in the world, bringing together Africa’s 55 countries. The free trade area envisages free access to commodities, goods, labour and services across the continent through creation of a single liberalized market. The AfCFTA also aspires for sustainable and inclusive socio-economic development, gender equality and structural transformations within its member states. Women cross border traders are among those expected to benefit from the AfCFTA, by taking advantage of the wider trading opportunities and markets as well as the gender equality ideals entrenched in the agreement. It is anticipated that women’s economic empowerment in particular will be propelled by the AfCFTA.

The onset of the AfCFTA comes at a time when the East African Community (EAC) is marking 16 years and 11 years of existence of its Customs Union and Common Market respectively. The Customs Union was established in 2005 as the first regional integration milestone and critical foundation of the EAC, where Partner States agreed to establish a free trade area with elimination of import duties on goods and services amongst themselves and a Common External Tariff (CET) for goods imported from outside the region[1]. To further reinforce the commitment towards widening and deepening intra-regional trade, a Common Market came into force in 2010 and commenced the free movement of goods, services, labour and persons across the region. Since the establishment of these two critical stages of integration, the EAC has taken steps to enhance its cross-border trade, with the introduction of a Simplified Trade Regime (STR) that specifically sets out to enhance participation of small-scale traders in formal trade, who comprise the majority of cross border traders in the region. There has also been the progressive elimination on Non-Tariff Barriers (NTBs) and introduction of One Stop Border Posts (OSBPs) to further ease intra-regional trade.

Despite these efforts and years of engagement in cross border trade the region still records high rates of informal trade, with women comprising over 70% [2]of informal cross border traders and majority trading in low value goods. ,. This has been due to a number of challenges including, limited access to trade information, harassment during trade, high illiteracy levels, limited access to productive resources which can be used as collateral to obtain credit, among others. Much as there are compelling business, development and human rights arguments for integrating a gender dimension into trade and export strategies and initiatives, gender continues to be largely ignored in trade discussions. In spite of the differential effects and experiences of women and men in relation to trade, very few countries include gender in their national export and trade strategies and  even in the trade facilitation and logistics initiatives. Consequently, the gender-specific needs, concerns, barriers and rights of women engaged in trade are often neglected and yet without addressing them, well intentioned trade policies such as the AfCFTA could widen, rather than address gender disparities in inter and intra-regional trade.

In order to ensure that the AfCFTA promotes women’s participation and profitability in regional and continental trade , there is need for critical analysis of existing trade agreements and policies at both the national and regional levelsso as  to identify the gender-related issues therein.

EASSI intends to contract a consultant to conduct this analysis that will feed into the ongoing discussions and negotiations on the AfCFTA and engender  the resultant policies. The analysis will be presented as a policy brief in a regional policy dialogue that will be convened by EASSI.

Objectives of the Assignment

EASSI would like to engage a consultant who will:

  • Assess existing trade policies and agreements on intra-regional trade at national/partner state and EAC levels and identify gender related gaps therein.
  • Provide policy recommendations for consideration by the EAC and wider African continent towards ensuring a gender sensitive AfCFTA.

Tasks to be undertaken by the Consultant

Specifically, the consultant is expected to:

  • Engage with the EASSI team to understand any aspects related to the assignment.
  • Conduct the analysis in line with the key objectives described above.
  • Submit a draft policy brief for review and comments by the EASSI team
  • Submit a final policy brief incorporating any comments made on the draft.
  • Present the issues emerging at a regional policy dialogue that will be convened by EASSI.

Time frame

The duration for the assignment will be 30 working days from the signing of the contract.

Deliverables

The deliverables expected in this assignment will include:

  1. A comprehensive policy brief in line with the TOR.
  2. A power point presentation of the emerging issues. The presentation shall be in a mode suitable for online conferencing.

Reporting

The consultant will report directly to EASSI Executive Director for contractual matters and to the Program Manager, Gender and Economic Justice for programmatic issues.

Payment

The consultant will submit a technical and financial proposal detailing the proposed costs.

Required qualifications

  • A Master’s Degree in Social Sciences, Gender and Women Studies, Development studies, Statistics or Economics, Trade, Regional Integration with strong analytical skills.
  • Technical expertise in trade policy and analysis.
  • At least 3-5 years of demonstrable experience conducting similar assignments.
  • Experience working with national, regional and international organizations and institutions in the EAC is an added advantage.
  • Excellent written and oral presentation skills in English.
  • Knowledgeable on issues of regional trade and Gender.

APPLICATION PROCESS

A technical and financial proposal based on the Terms of Reference outlined above must be provided to EASSI by 3rd December 2021. Applications should be submitted by email to: vacancies@eassi.org and to: sheila.kawamara@eassi.org

 

ABOUT EASSI

The Eastern African Sub-Regional Support Initiative for the Advancement of Women (EASSI) was formed in 1996 and registered on December 17, 1997 in Kampala, Uganda, as a civil society led mechanism that would monitor the implementation of the Beijing platform of Action and other regional and global gender protocols. EASSI facilitates networking among women’s organisations and other civil society actors within the Eastern and Horn of Africa region, operating in Burundi, Eritrea, Ethiopia, Kenya, Rwanda, Somali, South Sudan, Tanzania, and Uganda.

EASSI’s main focus is to enhance gender equality and social justice through networking, research, capacity building and advocacy for women. For close to 25 years, the 12 critical areas of the Beijing platform and the African charter on human rights continue to form the basis for EASSI’s work. Working in partnership with its members and development partners, EASSI remains committed to the enhancement of the participation and visibility of women in spaces where political, economic and social decisions affecting their lives and livelihood are taken and ensuring that the Beijing and African Platform of Action, the Sustainable Development Goals (SDGs), the African Union (AU) Agenda 2063 are realised. EASSI is coordination the Women Economic Empowerment (WEE) coalition in Uganda and was one of the key contributors in developing the Uganda Cross Border Strategy (2017-2021).

[1] Eac.int

[2] Media.africaportal.org

TERMS OF REFERENCE FOR THE COMPILATION OF WOMEN CROSS BORDER TRADERS’ PROFILES TO ENHANCE THEIR PARTICIPATION IN THE AFRICAN CONTINENTAL FREE TRADE AREA (AfCFTA)

Posted 19th November 2021

Background

The African Continental Free Trade Area (AfCFTA) was launched in January 2021 as the biggest free trade area in the world, bringing together Africa’s 55 countries.  With the creation of a single liberalized market, the free trade area envisages free movement and access to commodities, goods, labour and services across the continent. The AfCFTA also hopes to achieve sustainable and inclusive socio-economic development, gender equality and structural transformations within its member states. Women Cross Border Traders (WCBTs) are among the key beneficiaries of the AfCFTA, who will take advantage of the wider trading opportunities and markets as well as the gender equality ideals entrenched in the agreement. It is anticipated that women’s economic empowerment in particular will be propelled by the AfCFTA.

The outbreak of the COVID-19 pandemic in Africa in 2020 greatly disrupted trade across the borders and globally. Many traders lost their businesses and capital due to the prolonged closures of the borders and lockdowns on transport[1]. For developing countries such as the EAC Partner States, the impact was significant given that majority of these businesses operate as Micro, Small and Medium Scale Enterprises which have not fully embraced digital trade and marketing. The WCBTs in particular were greatly affected given their over representation in informal small -scale trade. Their businesses are now slowly recovering from the impact, although there are still impediments to smooth trade given the recurrent lockdowns and other measures such as dusk to dawn curfews instituted by governments to curtail the spread of the virus.

With the prevailing global crisis, the urgency to adopt digital trade and e-commerce is inevitable.  Unfortunately, majority of the traders and business owners are ignorant of e-commerce opportunities, which is hampering their ability to engage in cross border trade and also take advantage of the prospects in the AfCFTA.

EASSI, with support from GIZ-IIDEA would like to support WCBTs to take up digital trade and e-commerce opportunities available within the AfCFTA and globally, hence their participation in regional, continental and global trade. This will be achieved by profiling 30 model women cross border traders’ businesses and marketing them on international and regional trading platforms. It is anticipated that the success of the profiled women traders in obtaining markets within the AfCFTA and globally will inspire other business women and cross border traders to take up digital trading opportunities.

EASSI is seeking the services of a qualified consultant to undertake this activity in the EAC Partner States; Uganda, Kenya, Tanzania, Burundi, Rwanda and South Sudan. Five traders will be profiled in each of these countries.

Objectives of the Assignment

EASSI would like to engage a consultant who will:

  • Interview selected WCBTs and profile their businesses.
  • Consolidate and submit the compiled profiles into a unique photo book
  • Provide a high-quality electronic version of the photo book for e-publishing.

 Tasks to be undertaken by the Consultant

Specifically, the consultant is expected to:

  • Engage with the EASSI team to understand any aspects related to the assignment.
  • Provide a technical and financial proposal detailing how s/he will conduct the assignment.
  • Identify and present a list of proposed WCBTs for profiling, with clear justification for their selection. These will be women traders whose businesses meet the set criteria for trading formally across the borders and who are not already enjoying spaces in the digital trade arena.
  • Provide a set of suitable interview questions that will ensure comprehensive profiling of the women cross border traders’ businesses
  • Conduct the business profiling in line with the objectives above.
  • Submit a draft photo book of the profiles for review and comments by the EASSI team
  • Submit a final photo book-both physical and e-copies incorporating any comments made on the draft.

Time frame

The duration for the assignment will be 30 working days from the signing of the contract.

 Deliverables

The deliverables expected in this assignment will include:

  1. A physical copy of the completed photo book.
  2. An e-copy of the completed photo book.

Reporting

The consultant will report directly to EASSI Executive Director for contractual matters and to the Program Manager, Gender and Economic Justice for programmatic issues.

Payment

The consultant will submit a technical and financial proposal detailing the proposed costs.

Required qualifications

  • A relevant qualification in photo journalism and documentation.
  • At least 3-5 years of demonstrable experience conducting similar assignments.
  • Experience working in the EAC region is an added advantage.
  • Excellent written and oral presentation skills in English.
  • Knowledgeable on issues of cross border trade and women in business in the EAC.

 APPLICATION PROCESS

A technical and financial proposal based on the Terms of Reference outlined above must be provided to EASSI by 3rd December 2021. Applications should be submitted by email to: vacancies@eassi.org and to: sheila.kawamara@eassi.org

ABOUT EASSI

The Eastern African Sub-Regional Support Initiative for the Advancement of Women (EASSI) was formed in 1996 and registered on December 17, 1997 in Kampala, Uganda, as a civil society led mechanism that would monitor the implementation of the Beijing platform of Action and other regional and global gender protocols. EASSI facilitates networking among women’s organisations and other civil society actors within the Eastern and Horn of Africa region, operating in Burundi, Eritrea, Ethiopia, Kenya, Rwanda, Somali, South Sudan, Tanzania, and Uganda.

EASSI’s main focus is to enhance gender equality and social justice through networking, research, capacity building and advocacy for women. For close to 25 years, the 12 critical areas of the Beijing platform and the African charter on human rights continue to form the basis for EASSI’s work. Working in partnership with its members and development partners, EASSI remains committed to the enhancement of the participation and visibility of women in spaces where political, economic and social decisions affecting their lives and livelihood are taken and ensuring that the Beijing and African Platform of Action, the Sustainable Development Goals (SDGs), the African Union (AU) Agenda 2063 are realised. EASSI is coordination the Women Economic Empowerment (WEE) coalition in Uganda and was one of the key contributors in developing the Uganda Cross Border Strategy (2017-2021).

[1] Undp.org, Unctad.org

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TERMS OF REFERENCE FOR A CONSULTANCY ON IMPLEMENTING THE ‘MAKING TRADE WORK FOR WOMEN IN EASTERN AFRICA’ PROJECT AT THE NAMANGA KENYA AND TANZANIA BORDER.

Posted 4th November 2021

Background

With support from TradeMark East Africa (TMEA); the Eastern African Sub-Regional Support Initiative for the Advancement of women (EASSI) is implementing a project entitled “Making Trade Work for Women”. This project seeks to facilitate a gender-responsive trading environment and to empower 100,000 women to trade gainfully and take up opportunities for trade in Eastern Africa. The project will address some of the challenges faced by women traders, which include discriminatory but often deeply entrenched social-cultural practices and norms in society.

The project seeks to provide information, knowledge, skills and spaces for association so as to make it easier for the targeted women to participate in trade and to gradually change attitudes and behavior that deters them from contributing to the advancement of their families. Through the gains made from trade, the targeted women traders will be in a better position to support the development of their communities and effectively participate in decision-making processes. This project is being implemented at 20 of the EAC borders; Goli/Mahagi, Isebania/Sirari, Mutukula Uganda and Tanzania, Malaba Uganda and Kenya, Busia Uganda and Kenya, Elegu/Nimule, Taveta/Holili, Lungalunga/Horohoro, Namanga Kenya and Tanzania and Kobero/Kabanga.

Purpose of the Assignment

EASSI would like to contract a qualified consultant to support in implementing the project at the Namanga Kenya and Tanzania border. Due to the recurrent global restrictions and disruptions in work brought on by the COVID-19 pandemic, the successful candidate must be based at or near Namanga.

Specific Objectives of the assignment:

  • To increase the incomes received from trade by targeted women traders at the Namanga Kenya and Tanzania border.
  • To increase the capacity of women traders at the Namanga Kenya and Tanzania border to participate in formal trade.
  • To promote the rights of women traders at the Namanga Kenya and Tanzania border and reduce the risk of abuse and their vulnerability to violence.

Specific tasks to be accomplished by the consultant:

  • Mobilise at least 2,500 women cross border traders at and around the border to participate in the project.
  • Record details of the mobilised women cross border traders in the EAC women traders’ database that will be provided by EASSI.
  • Identify and advise EASSI on opportunities for market linkages for the women traders around and beyond their borders.
  • Coordinate/Organise EASSI activities at the border including sensitisation meetings, joint border dialogue meetings, trainings, among others, as communicated by EASSI. This will include identifying and inviting the resource persons, mobilising the participants and managing the related logistical requirements for successful delivery of the activities.
  • Document the proceedings of the above-mentioned activities and submit the report(s) as well as accountability support documents to EASSI.
  • Regularly liaise with the women traders to identify any capacity needs and challenges; including on addressing Gender-Based Violence, and communicate to EASSI for action.
  • Regularly interact with the border agencies and County Authorities and other relevant stakeholders to source new information on cross-border trade (rules, levies, tariffs, market/business opportunities etc.) and inform EASSI and the women traders.

Profile/Skills and qualifications required:

  • The successful candidate must be based at or near Namanga border.
  • Must possess a minimum of a Bachelor’s degree in a relevant field.
  • Demonstrable experience and expertise in community mobilization and engagement.
  • Demonstrable experience in working on issues of gender and trade.

Work Plan and Schedule

The project is being implemented at the Namanga Kenya and Tanzania border until 2023. The consultant will be contracted on a part time basis to support implementation for this period and will be remunerated per activity supported during this period.

Deliverables and Reporting Requirements (Outputs)

  • Details of mobilized women cross border traders at and around the border in line with the parameters that will be shared by EASSI.
  • Activity reports and proper accountability support documentation per activity conducted.

Reporting

The consultant will report to the Executive Director of EASSI in respect to all contractual matters and Program Manager, Gender and Economic Justice for technical and programming issues.

Application process

A technical and financial proposal based on the Terms of Reference outlined above must be provided to EASSI by 18th November 2021. Applications should be submitted by email to:vacancies@eassi.org and copied to sheila.kawamara@eassi.org

 

TERMS OF REFERENCE FOR THE PRODUCTION OF A VIDEO DOCUMENTARY ON THE EXPLOITATION AND THE PREVALENCE OF VIOLENCE AGAINST WOMEN (VAW) IN TRADE ACROSS SELECTED EAST AFRICAN BORDERS

Posted 16th April 2020

Introduction

Cross Border Trade forms a significant part of intra Sub-Saharan African trade. It contributes income, provides jobs and empowers women in some of the most fragile and impoverished border communities on the continent. This trade is mostly conducted informally and women account for the highest percentage of traders engaged in informal trade at major border points in East Africa. The women traders mainly trade informally in goods below the East African Community (EAC) threshold of 2000$, which has been set for the small-scale traders. Majority run unregistered businesses and largely use informal or the ungazetted customs routes to cross the international borders. The major reasons cited for engaging in informal trade is lack of information on the prescribed border procedures; fear to interact with the border officials, hence the failure to access the right information and the traditionally held myths and beliefs1 regarding Cross Border Trade.

If properly supported, Cross Border Trade can generate significant rural non-farm income and become a catalyst for value chain creation and support rural and border area development. In turn, this could lower the rural-urban migration, while at the same time economically empowering women. If most gender-specific constraints are effectively tackled, women cross-border trade can turn into a vibrant micro-entrepreneurial reality with significant potential to help alleviate poverty, contribute to food security and impactfully empower women.

1Some communities believe that women who engage in cross border trade are sex workers while other believe that cross border trade is only meant for large scale traders

Background

According to the World Health Organization (WHO), violence affects millions of women in Africa. Although extensive research has been done on Gender Based Violence (GBV) in general, there is limited literature on violence against women in Cross Border Trade in particular; largely because much of this abuse is unreported2.

Existing evidence shows that women cross-border traders experience high rates of GBV, and that this is often experienced as ‘polyvictimisation’, that is to say, experiencing multiple forms of violence, at the same time or over a period of time, in different locations, and by different actors. There is limited research done on the scale of violence against women cross-border traders, but available information indicates that there are high rates of economic, sexual and physical violence. There is also minimal data on the scale of violence for different groups of women traders, for example by age, disability, refugee/IDP status, or sexual orientation, which hides some groups’ particular vulnerabilities3 .

While implementing the project ‘Making Trade Work for Women’ in Eastern Africa, EASSI has interacted with several women Cross Border Traders at different border points in East Africa who have experienced or witnessed some form of violence as they trade. While some of this has been experienced within the formal routes as orchestrated by border officials, most of the violence has been experienced in the informal routes which makes it presumably impossible to either report or seek redress. 4Women Cross Border Traders further face a double brunt of the vice as they often face violence both in trade and at home from their spouses as a result of venturing in Cross Border Trade and exploring opportunities beyond the homes.

The societal demand on women to devote more time to care work and gender roles such as reproduction also tends to deter their ability to fully maximize trade opportunities whereas failure to meet societal expectations in this regard often escalates domestic violence. This is due to a number of factors ranging from a highly patriarchal and chauvinistic society where GBV is taken as a societal norm, existing gender inequalities, low self- esteem, low literacy levels and limited access to information on rights among women Cross Border Traders.

With the COVID-19 pandemic and closure of international boundaries to curb the spread of the virus, GBV escalated to an all-time high5. Women traders who had to fend for their families were left with no option but to engage in smuggling to survive. Gruesome stories of gang rapes of the women traders, inhumane treatment in quarantine centers when caught smuggling and physical abuse meted on the women traders have been reported in hushed tones by the women traders at the EASSI Information Resource Centers at the borders.

2World Bank: Women and Trade in Africa; Realizing the potential.
3Violence Against Women Traders at Border Crossings; WOW Helpdesk, Query 31
4EASSI Gender and Economic Justice program field reports.

Justification

As a glaring Non-Tariff Barrier (NTB) to trade, GBV has not been given due attention much as it is a looming challenge faced by women traders across all borders. Evidence from several Sub-Saharan African countries suggests high rates of sexual harassment and violence against women cross-border traders6. This is essentially attributed to the low levels of documentation and reporting of GBV in Cross Border Trade which has allowed the vice to prevail to the detriment of the Women Cross Border Traders. The absence of sufficient evidence and documentation on the occurrences of GBV in trade has also deterred ability of civil society actors and duty bearers to support response and redress mechanisms.

Therefore, there is need to document the lived experiences of the women traders in order to form a basis for evidence-based advocacy towards the elimination of VAW/ GBV in Cross Border Trade in East Africa. Specifically, it is important to document the exploitation and all forms of violence experienced by WCBTs; the perpetrators; existing redress mechanisms and support systems at the borders; and at the national and regional levels; their functionality and the existing gaps that need to be addressed.

5 EASSI survey on impact of COVID-19 on women traders.
6Violence Against Women Traders at Border Crossings; WOW Helpdesk, Query 31

It is against this background that EASSI would like to engage a videographer to document the exploitation and abuse of women Cross Border Traders at the borders of Busia, Goli, Isebania and Mutukula. In carrying out the assignment, special attention will be paid to female youth traders, women with disabilities and commercial sex workers.

The findings of the documentary will generate the evidence needed to advocate for gender sensitive policies that promote a safe and friendlier trading environment for women. The findings will also inform programs targeting women Cross Border Traders and enhance the capacity of community and stakeholder involvement in campaigning for a violence free society.

Tasks to be undertaken by the consultant

EASSI would like to engage a videographer who will:
1. Engage with the women traders at the borders of Isebania, Goli, Mutukula and Busia to document incidences and cases of exploitation and violence against women in trade.
2. Engage with EASSI staff at both the secretariat and at the border to understand the assignment.
3. Generate and share a script with EASSI prior to generating the final output.
4. Present the first draft to EASSI for review and comments.
5. Produce a final documentary incorporating comments from EASSI.

Specific Deliverables

The selected videographer will be expected to produce:
1. A single 30 minutes documentary conveying the exploitation and prevalence of violence against women in trade.
2. A social media compatible video clips that can be uploaded on YouTube, Facebook, Twitter, etc.
3. Raw footage of the documentary

Expected Outcome

The final documentary should clearly portray the experiences of women Cross Border Traders at the selected border points with regard to violence and exploitation.

Profile/Skills and Qualifications Required

The assignment shall be carried out by a qualified and experienced videographer with the following qualifications:
1. A minimum of 5 years proven experience in film/documentary production (proof of experience is required).
2. Able to produce high quality broadcast videos on tight deadlines on a variety of different issues and subject matter.
3. Experience in producing development/advocacy work related content conveying realities of the target communities.
4. Fluent in both written and spoken English. Fluency in Kiswahili will be an added advantage.

Technical Requirements

• Broadcast quality full HD video.
• Professional sound recording.
• HD web files

Copyright

All materials arising out of this consultancy work shall remain the property of EASSI, accompanied by an identifiable by logo throughout the documentary.

Work Plan and Schedule

The entire assignment is expected to be completed within 45 working days. The videographer will be expected to provide a work plan schedule that fits within the stated timeframe

Reporting

The consultant will report directly to EASSI Executive Director for contractual matters and the Programme Manager, Gender and Economic Justice for Programmatic issues.

Proposal, Fees and Cost Estimates

Applicants are invited to submit a technical proposal outlining the approach to be used in carrying out the above assignment. They also need to provide a quotation of professional fees (as well as reimbursable costs) for the entire assignment. The proposal should include the following:
1. Profile or details of the firm or individual(s) including experience relevant to this assignment.
2. A detailed work plan (which will be discussed and agreed with EASSI) and the proposed methodology.
3. Financial proposal (professional fees and reimbursable); and
4. Copies of recent relevant work done by the firm or individuals.

Application Process

All suitably qualified and interested candidates should submit a technical and financial proposal based on the highlighted terms of reference above to EASSI by 30th April 2021 at 5:30p.m, Eastern Africa Time (EAT) +0300 UTC.
Applications should be sent via email to vacancies@eassi.org Please use the subject line: “Proposal to develop WCBTs VAW documentary”.
Only short-listed candidates will be contacted.

About EASSI

The Eastern African Sub Regional Support Initiative for the Advancement of Women (EASSI), is a sub-regional Civil Society Organization (CSO) established in 1996 to systematically follow up the implementation of the Beijing Platform for Action, an outcome of the Fourth World conference on women held in Beijing in 1995. EASSI is registered in Uganda as a Non-Governmental Organization (NGO) and currently works in nine countries in Eastern and Horn of Africa namely Burundi, Eritrea, Ethiopia Kenya, Rwanda, Somalia, South Sudan, Tanzania and Uganda. EASSI’s programmatic framework is grounded in the 12 priority areas identified in the Beijing and the African Platforms for Action. The organisation envisions a transformed society where all people enjoy gender equality, social justice, peace and development within Eastern Africa and beyond. More @ eassi.org

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Terms of Reference for the Development and Dissemination of Infographics on a Gender Study on the Correlation between COVID-19 and the Escalation of Non-Tariff Barriers (NTBs) in the EAC

Posted 14th November 2020

Background to the Assignment

Since its revival in 1999, the East African Community (EAC) has made advances in its bid to liberalise trade and entrench economic development among its Partner States. Despite these strides, trade barriers that impede intra EAC trade, and frustrate the objectives for the integration have been variously reported.  It is no surprise therefore that intra EAC trade has over the past two decades fared poorly relative to EAC trade with the rest of the world. It should be noted however that frameworks have been developed to support the identification, reporting and removal of trade barriers and hindrances including the none tariff barriers. Advances like the Customs union, and the Common Market Protocols, as well as the time bound program for addressing Non-Tariff Barriers (NTBs) and the EAC NTB elimination Act 2017 are noteworthy in this cause.

A lot of work has been done to support and facilitate the Women Cross Border Traders (WCBTs), who form the bulk of cross border traders. They have been supported to formalise and participate gainfully in Cross Border Trade (CBT). Though numerous challenges and barriers still persist at various borders, significant progress has been registered over the years in the way WCBTs conduct their trade. Notable strides include the establishment of the simplified trade regime, formation, empowerment and recognition of the Women Cross Border Traders Associations (WCBTAs), among others. NTBs that affect women at the borders have also been progressively addressed through the Border Management Committees where the women traders are represented in some Partner States. This support has contributed to the transformation of many informal traders into formal cross border traders.

The first cases of COVID-19 (which started in Wuhan China in December 2019) were reported in the EAC in March 2020. The Governments of the Partner States then imposed strict measures geared at keeping their citizens safe and combating the spread of the Coronavirus. The measures included: closing airports; closing borders to movement of people except cargo trucks; mandatory testing of truck drivers at the borders; night curfews; ban on private and public transport within some Partner States and across the borders; total lock down of some regions; closure of none essential businesses, among others.  The response strategies were however not harmoniously applied across the EAC. Some member states like Tanzania and Burundi opted for a more dilute form of lock down measures while others like Uganda, Rwanda and Kenya applied relatively more strict measures.

The lockdown measures applied by the Member States were legitimate in as far as they sought to protect the wellbeing of their citizens.  They were also premised in the respective national laws, and the EAC NTB elimination Act 2017. Though legally grounded, these measures amount to NTBs because they interfered with or directly impeded women traders’ access to their customers, suppliers and/or formal crossing routes. They escalated the costs of doing business, increased the risk in doing business and ultimately crippled or destroyed businesses.  They did impact businesses and livelihoods of the Women Cross Border Traders disproportionately hard as this study and others before it, have found.

Having worked with women cross border traders for over a decade, EASSI was concerned about the escalation of the Non-Tariff Barriers (NTBs), which could magnify the marginalization of Women Cross Border Traders (WCBTs) and destroy the gains made in getting the small-scale women traders into formal regional trade. EASSI therefore conducted a survey to document the emerging NTBs that were prompted by COVID-19 and also analyse the pre-existing ones that escalated as by COVID-19. The study established that the measures imposed to combat the spread of COVID-19 led to the escalation of NTBs for women traders. The closure of borders to movement of traders, ban on the main means of transport used by the traders (bicycles, motorcycles, buses and carts), imposition of night curfews, and lock down of border communities restricted the traders’ access to supplies and markets. The closure of the borders also compelled women to revert to the informal crossing points where they are exposed to an escalation in extortion, bribery, confiscation of goods, harassment and rape (allegedly committed by security operatives). In essence the lock down measures created barriers that denied women their means to livelihoods support, diminished their business capital, and thereby disenfranchised them from the benefits of formal trade.

The study also found that many of the NTBs arising out of the COVID-19 response strategies by EAC member states were new in form, and unprecedented. The measures also disrupted the NTB reporting and management frameworks, because many of these were dependent on physical meetings.  Prior to the COVID-19 pandemic, NTBs that affected the WCBT had been most effectively addressed through the meetings of the border management committees. A ban on meetings and gatherings meant that women could not have their challenges heard or addressed.

Objectives of the Assignment

 EASSI would like to engage a consultant who will:

  1. Develop infographics out of the Gender Study on the correlation between COVID-19 and the escalation of NTBs in East Africa.
  2. Undertake an online popularization strategy to disseminate the developed infographics for a period of one month
  3. Provide EASSI with the developed infographics for future advocacy work

Tasks to be undertaken by the Consultant

Specifically, the consultant is expected to:

  • Engage with the EASSI team to understand any aspects related to the assignment.
  • Develop creative and engaging infographics.
  • Disseminate and popularize the infographics through social media, specifically via Facebook and Twitter for a period of one month
  • Make a brief report to EASSI at the end of the assignment

 METHODOLOGY

The consultant is expected to review the final report on the correlation between COVID-19 and the escalation of NTBs that will be provided by EASSI and develop creative and engaging infographics out of the report.

TIME FRAME

 The assignment will be undertaken from 21st November to 20th December 2020.

DELIVERABLES

The deliverables expected in this assignment will include

  1. A final comprehensive report of the online dissemination and popularization including audience reached. The report should also include all the infographics developed and shared.

 REPORTING

The consultant will report directly to EASSI Executive Director for contractual matters and the Programmatic issues.

PAYMENT

 The consultant will submit a financial proposal detailing their proposed costs

REQUIRED QUALIFICATIONS

  • A Degree in communications or related field.
  • At least 3-5 years of demonstrable experience undertaking online communication campaigns and developing infographics
  • Experience working with Non- governmental organizations
  • Excellent written and oral presentation skills in English.
  • Knowledgeable on issues of Gender, Trade and Women’s Economic Empowerment.

APPLICATION PROCESS

A technical and financial proposal based on the Terms of Reference outlined above must be provided to EASSI by 18th November 2020. Applications should be submitted by email to: vacancies@eassi.org and copied to sheila.kawamara@eassi.org

ABOUT EASSI

 The Eastern African Sub-Regional Support Initiative for the Advancement of Women (EASSI) was formed in 1996 and registered on December 17, 1997 in Kampala, Uganda, as a civil society led mechanism that would monitor the implementation of the Beijing platform of Action and other regional and global gender protocols. EASSI facilitates networking among women’s organisations and other civil society actors within the Eastern and Horn of Africa region, operating in Burundi, Eritrea, Ethiopia, Kenya, Rwanda, Somali, South Sudan, Tanzania, and Uganda.

EASSI’s main focus is to enhance gender equality and social justice through networking, research, capacity building and advocacy for women. For close to 25 years, the 12 critical areas of the Beijing platform and the African charter on human rights continue to form the basis for EASSI’s work. Working in partnership with its members and development partners, EASSI remains committed to the enhancement of the participation and visibility of women in spaces where political, economic and social decisions affecting their lives and livelihood are taken and ensuring that the Beijing and African Platform of Action, the Sustainable Development Goals (SDGs), the African Union (AU) Agenda 2063 are realised. EASSI is coordination the Women Economic Empowerment (WEE) coalition in Uganda and is one of the key contributors in developing the Uganda Cross Border Strategy (2017-2021).

TERMS OF REFERENCE FOR THE PRODUCTION OF A DOCUMENTARY ON THE IMPACT OF COVID-19 ON THE BORDERLAND COMMUNITIES IN BUSIA UGANDA

The Ideal Harmonized Pandemic Response Strategy if the Niamey Convention had been Signed By The EAC Partner States

Posted 5th September 2020

BACKGROUND

Since 2017, EASSI and its partners; Life and Peace Institute (LPI), Act Change Transform (ACT!) Kenya, and Inter- Africa Group (IAG) have been implementing a project titled “Improving policies for conflict prevention: civil society engagement to transform borderlands in Africa”. The project is being executed in Uganda, Kenya, Ethiopia and the Sudan on the borderlands of Busia, Moyale and Kassala and is supported by the European Union. The objective of the project is to increase the participation of borderland CSOs in continental (Africa) and regional (Horn of Africa) policy making to ensure that these policies are responsive to the human security priorities of borderland communities. This project focuses on strengthening the capacities, collaborative relationships and influence of CSO’s in order to infuse compelling evidence into regional and continental decision-making processes on cross-border cooperation and tackling borderland human security challenges.

One of the Continental policies that the project aims to influence; is the signing and ratification of the African Union Convention on Cross Border Cooperation (Niamey Convention) by the AU member States. The Convention, which was adopted by the AU in 2014 aims at promoting better relations between African Nations and in particular – border communities.

The signing of the Niamey convention will provide the legal framework to AU Member States for the development and implementation of cross-border cooperation initiatives. It will also formalize the cooperation between countries that other stakeholders can refer to and rely on when setting up “support mechanisms” at the borderlands. It will further give visibility to the issue of cross-border cooperation at the political level and also institutionalize cross-border cooperation through a continentally accepted framework, for example, the creation of Joint Border Commissions. The Niamey Convention will thus facilitate and contribute to processes that will enhance cross border cooperation within the state borderland communities thereby facilitating their development and ensuring the sustainability of peace and stability.

PURPOSE OF ASSIGNMENT

In December 2019 the Republic of China announced an outbreak of the novel CORONA virus disease (COVID19), a highly infectious respiratory disease that rapidly spread across the world causing sickness and deaths to hundreds of thousands of people. In February 2020, the first of cases of COVID-19 were registered in East Africa prompting governments to institute stringent health measures, including social distancing, local and international travel restrictions and border closures, all aimed at curbing the spread of the disease. Some East African states such as Rwanda and Uganda instituted total lock down for over two months, characterised by prohibition of movement of both private and public transport; restriction in movement of persons; lock down of businesses not dealing in food and essential items; closure of international boundaries, curfews among other measures. Other states such as Tanzania, Burundi and South Sudan took a more relaxed approach and did not lock down their countries

Much as each country has its sovereignty, measures undertaken had a direct impact on the neighbouring states. For example the closure of international boundaries by Uganda directly affected Tanzania which did not close its boundaries but still could not engage in cross border trade through the closed borders of Uganda. The borderland communities who have for years lived as one community were the most affected by the measures put in place. Border Communities share a lot of resources and facilities at the borders including health care, schools, markets, water points, grazing grounds among others. All these became inaccessible with the closure of international boundaries and have led to an increase in corruption as people bribe to get across to the other country through the several porous borders. Those who cannot afford to bribe have taken more drastic measures swimming across flooded rivers and dangerous forests which has led to death, rape and theft of goods as people struggle to make a living.

EASSI wishes to engage a videographer to produce a documentary that will convey the impact of the COVID-19 pandemic and resultant government measures on the Busia Uganda borderland communities. The documentary will act as an advocacy tool to call for the signing and ratification of the Niamey Convention which is a legally binding framework. Once the Convention signed and ratified, it could provide a harmonized approach to the partner states in dealing with the pandemic as opposed to a singular approach.
The issues to be highlighted will include the closure of borders to civilians accessing services on either side of the borders; targeting traders, school-going children, youths and farmers and will address issues like teenage pregnancies, Gender-Based Violence, marginalization of the disabled community and truck drivers among others.

SCOPE OF VIDEO PARTICIPANTS

EASSI’s partner CSOs at the borderland of Busia Uganda will be the key informants to the beneficiary and will also aid in identifying community members within their beneficiaries to feature in the documentary. The selection of community members will be representative of the diversity of the borderland community.

SPECIFIC DELIVERABLES

The selected videographer will be expected to produce:
⦁ A single 30 minutes documentary conveying the impact of COVID 19 on Busia Uganda borderland community.
⦁ A social media compatible documentary that can be uploaded on YouTube, Facebook, Twitter, etc.
⦁ Short individual clips (3-4 minutes) portraying the communities realities with COVID 19.
⦁ Raw footage of the documentary

EXPECTED OUTCOME

The final documentary should clearly portray the borderland communities’ realities with COVID 19 and the ideal harmonized response strategy could be created with the signing of the Niamey Convention.

PROFILE/ SKILLS AND QUALIFICATIONS REQUIRED

The assignment shall be carried out by a qualified and experienced videographer with the following qualifications:
⦁ A minimum of 5 years proven experience in film/documentary production (proof of experience is required).
⦁ Able to produce high quality broadcast videos on tight deadlines on a variety of different issues and subject matter.
⦁ Experience in producing development/advocacy work related content conveying realities of the target communities.
⦁ Fluent in both written and spoken English. Fluency in Kiswahili will be an added advantage.

TECHNICAL REQUIREMENTS

⦁ Broadcast quality full HD video.
⦁ Professional sound recording.
⦁ HD web files

COPYRIGHT

All materials arising out of this consultancy work shall remain the property of EASSI.

WORK  PLAN AND SCHEDULE

The entire assignment is expected to be completed within 25 working days. The videographer will be expected to provide a work plan schedule that fits the community members selected.

PROPOSAL, FEES AND COST ESTIMATES

Applicants are invited to submit a technical proposal (not more than 3 pages) outlining the approach to be used in carrying out the above assignment. They also need to provide a quotation of professional fees (as well as reimbursable costs) for the entire assignment. The proposal should include the following:
⦁ Profile or details of the firm or individual(s) including experience relevant to this assignment.
⦁ A detailed work plan (which will be discussed and agreed with EASSI) and the proposed methodology.
⦁ Financial proposal (professional fees and reimbursable); and
⦁ Copies of recent relevant work done by the firm or individuals.

APPLICATION PROCESS

All suitably qualified and interested candidates should submit a technical and financial proposal based on the highlighted terms of reference above to EASSI by 15th September 2020 at 5:30p.m, Eastern Africa Time (EAT) +0300 UTC.
Applications should be sent via email to vacancies@eassi.org

Please use the subject line: “Proposal to develop Niamey Convention – COVID 19 documentary”.

Only short listed candidates will be contacted

ABOUT EASSI

The Eastern African Sub Regional Support Initiative for the Advancement of Women (EASSI), is a sub-regional Civil Society Organization (CSO) established in 1996 to systematically follow up the implementation of the Beijing Platform for Action, an outcome of the Fourth World conference on women held in Beijing in 1995. EASSI is registered in Uganda as a Non-Governmental Organization (NGO) and currently works in nine countries in Eastern and Horn of Africa namely Burundi, Eritrea, Ethiopia Kenya, Rwanda, Somalia, South Sudan, Tanzania and Uganda. EASSI’s programmatic framework is grounded in the 12 priority areas identified in the Beijing and the African Platforms for Action. The organisation envisions a transformed society where all people enjoy gender equality, social justice, peace and development within Eastern Africa and beyond.

A Gender Survey on the Correlation between Covid-19 and the Escalation of NTBs in the EAC

Posted June 15, 2020

BACKGROUND TO THE ASSIGNMENT

In December 2019 the Republic of China announced an outbreak of a novel CORONA virus disease (COVID19), a highly infectious respiratory disease that has since rapidly spread across the world causing sickness and deaths to hundreds of thousands of people. In the midst of the pandemic, women are providing the majority of home-based care for the sick, on top of being the majority of the global health workforce, hence being ‘sandwiched’ between personal and professional responsibilities.

In February 2020, the first of cases of COVID-19 were registered in East Africa prompting governments to institute stringent health measures, including social distancing, local and international travel restrictions and border closures, all aimed at curbing the spread of the disease. In Kenya, the counties of Nairobi, Mandera, Kilifi were initially the most affected as they were locked down, banning movement in or out of these cities but later curfews were imposed on the entire country. In Uganda and Rwanda, there was a total lock down for over two months, characterised by prohibition of movement of both private and public transport; restriction in movement of persons; lock down of businesses not dealing in food and essential items; closure of international boundaries among other measures. In respect to cross border trade, despite the closure of International borders, cargo trucks continued to operate, traversing the region from the Ports of Mombasa and Dare salaam in Kenya and Tanzania respectively, through Uganda to the DRC, Rwanda and Burundi. However; long testing periods at the border have resulted into delays and therefore loss of time and subsequent negative effects on the border communities.

Much as the COVID-19 preventive measures instituted by governments were well intentioned, women traders and employees, who are largely in the small and medium businesses were negatively impacted. For the market and cross border traders, sales made by women drastically dropped since they could not reach their suppliers and clients. Because of the imposed government restrictions, the overhead costs for doing business rose, forcing many small and medium women traders to go out of business. Factories, hotels and other bigger enterprises that have been forced to lay off their employees, have mainly pushed women out of employment, since majority are at the lower ranks, employed on temporary contracts or those without contracts. With the prevalence of patriarchy in most communities, inadequate government policies and the lack of political-will to protect women against Gender Based Violence (GBV), the vice has been exacerbated both at home and in the public spaces as the women’s dependence on male provision for household needs increases.

With the evolution of COVID-19, EASSI, together with its members and partners commissioned a survey in April 2020 to assess the impact of the pandemic on women small scale traders. The evidence so far generated indicates that COVID-19 has economically hit women harder because of their employment in low-paying, insecure and informal jobs and trade. The economic disruption, including restricted movement, has compromised women’s ability to make a decent living and meet gender responsibilities and the basic needs of their families.

The women traders indicated that due to challenges of limited access to basic needs, including providing food for their families and the restrictions placed on their ability to earn, those dealing in agricultural produce have been forced to consume their merchandise and spend their savings which would otherwise have been used to support the repayment of the business loans they had got. The women traders were also forced to resort to use of informal routes where unfortunately; they have been met with rape, theft of their merchandise, beatings and even death.

With COVID-19, EASSI is concerned about the escalation of the Non-Tariff Barriers (NTBs), which could magnify the marginalisation of Women Cross Border Traders (WCBTs) and destroy the gains made in getting the small scale women traders into formal regional trade. EASSI would therefore like to conduct a survey and document the emerging NTBs that have been prompted by COVID-19 and also analyse the pre-existing ones. Given the restrictions in travel in majority of the partner states; the consultant will be expected to identify and conduct online interviews with the WCBTs and the focal persons in the government agencies. The finding will be used by EASSI in its advocacy to ensure that the partner states of the East African Community (EAC) take into consideration the gender implications of COVID-19 and pandemics in general on the activities of the WCBTs across the region.

Objectives of the Assignment

EASSI would like to engage a consultant who will:

1. Gather data on the emerging NTBs in the EAC Common Market that have been prompted by COVID-19 and analyse the pre-existing ones that have escalated, conduct a desk review and key informant interviews, compile case studies from the different EAC partner states and analyze the collected information;
2. Scrutinize the COVID-19 response strategies instituted by different governments within the EAC and their impact on women and trade;
3. Review the seven (7) categories of NTBs as outlined in the EAC Elimination of NTBs Act 2017 and their manifestation during the COVID 19 pandemic;
4. Review the most recent partner states status report on elimination of NTBs which will form a basis for his/her comparison of the pre-COVID 19 status;
5. Propose recommendations on what needs to be done differently to ensure that WCBTs are appropriately facilitated to engage in dignified trade under the EAC Common Market regime and the emerging NTBs as a result of COVID-19 are addressed.

Tasks to be undertaken by the Consultant

Specifically, the consultant is expected to:
• Develop draft research tools which s/he will share with EASSI for input.
• Engage with the EASSI team to understand any aspects related to the assignment.
• Conduct desktop review on Non-Tariff barriers within the EAC region with particular attention on NTBs that affect small and medium scale women traders.
• Conduct key informant interviews and compile case studies of WCBTs and NTBs from the different EAC partner states.
• Conduct key informant interviews with different agencies within the region that are responsible for monitoring and reporting on the NTBs.
• Make a presentation to EASSI and partners highlighting the key findings of the study for input/discussion prior to compiling the final report.
• Compile an analytical/comprehensive report using the analysed data to generate knowledge for decision making highlighting both the quantitative and qualitative aspects with a gender lens.

METHODOLOGY

The consultant is expected to review the existing literature and have a good understanding of the issues related to women and trade and broader issues on trade in Eastern Africa. The consultant will consolidate, rationalize, analyze the data gathered with a gender lens and generate a comprehensive report showing the escalation of NTBs as a result of COVID 19. The consultant will engage with government Ministries in charge of trade and East African Integration affairs, EASSI, development partners, traders, the business community and any other key stakeholders to understand the context of the assignment.

TIME FRAME

The duration for the assignment will be no more than 30 (thirty) working days effective from the date of signing the contract.

DELIVERABLES

The deliverables expected in this assignment will include
1. An Inception report detailing how the consultant will execute the assignment including the data analysis tools and approach.
2. A draft report, with a gender lens for EASSI to input, presenting the escalation of NTBs both old and those emerging as a result of COVID 19.
3. A final comprehensive report with key recommendations for EAC governments and development partners including highlights of what could have been done better in the fight against the spread of COVID-19.

REPORTING

The consultant will report directly to EASSI Executive Director for contractual matters and the Programme Manager for technical matters.

PAYMENT

The consultant will submit a financial proposal detailing their proposed costs

REQUIRED QUALIFICATIONS

• A Master’s Degree in Social Sciences, Development studies, Statistics or Economics with a strong quantitative bias and analytical skills.
• At least 3-5 years of demonstrable experience conducting surveys, statistical data analysis including data collection and management skills in the EAC region
• Experience working with national, regional and international organizations and institutions in the EAC
• Excellent written and oral presentation skills in English.
• Knowledgeable on issues of Gender, Trade and Women’s Economic Empowerment plus clear demonstrable experience in Gender focused research.

APPLICATION PROCESS

A technical and financial proposal based on the Terms of Reference outlined above must be provided to EASSI by 8th July 2020. Applications should be submitted by email to: vacancies@eassi.org and copied to sheila.kawamara@eassi.org

About EASSI

The Eastern African Sub-Regional Support Initiative for the Advancement of Women (EASSI) was formed in 1996 and registered on December 17, 1997 in Kampala, Uganda, as a civil society led mechanism that would monitor the implementation of the Beijing platform of Action and other regional and global gender protocols. EASSI facilitates networking among women’s organisations and other civil society actors within the Eastern and Horn of Africa region, operating in Burundi, Eritrea, Ethiopia, Kenya, Rwanda, Somali, South Sudan, Tanzania, and Uganda.

EASSI’s main focus is to enhance gender equality and social justice through networking, research, capacity building and advocacy for women. For close to 25 years, the 12 critical areas of the Beijing platform and the African charter on human rights continue to form the basis for EASSI’s work. Working in partnership with its members and development partners, EASSI remains committed to the enhancement of the participation and visibility of women in spaces where political, economic and social decisions affecting their lives and livelihood are taken and ensuring that the Beijing and African Platform of Action, the Sustainable Development Goals (SDGs), the African Union (AU) Agenda 2063 are realised. EASSI is coordination the Women Economic Empowerment (WEE) coalition in Uganda and is one of the key contributors in developing the Uganda Cross Border Strategy (2017-2021).

Terms of Reference for a Consultant to Development a Board Governance Manual and Membership Policy

Posted April 16, 2020

BACKGROUND TO THE ASSIGNMENT

The Eastern African Sub-Regional Support Initiative for the Advancement of Women (EASSI) was formed in 1996 following the Eastern African Post Beijing Forum held in Kampala, Uganda. EASSI was formed as a sub-regional, civil society led mechanism that would sustain the gains made during the Beijing Process by monitoring the implementation of the Beijing Platform for Action (PFA) and other regional and global gender frameworks. The 12 Critical Areas of Concern to women agreed upon at the 4th UN Women’s Conference in Beijing China are: Women and Poverty; Education and Training; Women and Health; Violence Against Women; Women and Armed Conflict; Women and the Economy; Women in Poverty and Decision Making; Institutional Mechanism; Human Rights of Women; Women and the Media; Women and the Environment; and The Girl Child.

EASSI works with networks of women’s organisations in each of the member countries and 10 individual members, who collectively constitute the General Assembly, which is the supreme organ of the organization. The General Assembly meets every two years and is responsible for electing the Board of Directors that provides oversight to the Secretariat. The day-to-day activities of EASSI are coordinated by the Secretariat based in Kampala, where the Executive Director leads a team made up of programmatic and administrative staff, interns and volunteers who are recruited on short-term basis to facilitate programme implementation.

EASSI Board is desirous of putting in place internal controls and systems with policies and procedures that safeguard the organisation’s assets, ensure accurate and reliable financial reporting, promote compliance with laws and regulations and achieve effective and efficient operations. There’s need to strengthen EASSI’s governance and internal control systems in order to perform Board’s oversight responsibilities adequately. EASSI would therefore like to have a Board Governance Manual that clearly spells out the functions of the Board of Directors so as to oversee the implementation and further facilitate the realization of the objectives, policies, decisions of EASSI as laid down by the General Assembly.

The Membership Policy is aimed at building an active membership that is in position to shape the agenda and objectives of EASSI. In line with the EASSI Constitution, the Membership Policy should be able to define the profile of the EASSI members, their expectations and conditions of membership and the rights that members have.

OBJECTIVES OF THE ASSIGNMENT

EASSI would like to engage a consultant who will;

  1. Review the current Board Governance Manual and identify gaps, make recommendations for improvement within the existing context of EASSI
  2. Review existing policies to develop a Membership Policy that responds to EASSI’s mission, mandate and vision
  3. Study and analyse similar policies of sister organisations and pick up good practices that can be adopted into the EASSI policies.
  4. Develop a Board Governance Manual and Membership Policy that can apply to EASSI’s current context and contribute to the strengthening of its Governance Structures.

DELIVERABLES

Specifically, the consultant is expected to deliver;

  • An Inception report
  • A draft Board governance manual for review and input by EASSI
  • A draft Membership Policy for review and input by EASSI
  • A final comprehensive Board Governance Manual signed off by EASSI
  • A final comprehensive Membership Policy signed off by EASSI

METHODOLOGY

The consultant will review the current Board Governance Manual and identify gaps, and make recommendations for improvement within the existing context of EASSI. The consultant will also review similar policies of other organisations in order to strengthen EASSI’s membership and its governance structures. The Board Governance Manual and Membership Policy will respond to EASSI’s mission, mandate and vision.

TIME FRAME

The duration for the assignment will be between 5th May to 26th June, 2020

REPORTING

The consultant will report directly to EASSI Executive Director for contractual matters.

PAYMENT

The consultant will submit a technical and financial proposal detailing their proposed costs.

REQUIRED QUALIFICATIONS

  • A Degree in Social Sciences, Development Studies or Public Administration
  • Must be knowledgeable about NGO Management
  • At least 3-5years of demonstrable experience undertaking similar assignments
  • Excellent written and oral presentation skills in English
  • Knowledgeable on issues of Governance

APPLICATION PROCESS

A technical and financial proposal based on the Terms of Reference outlined above must be provided to EASSI by 30th April 2020. Applications should be submitted by email to: vacancies@eassi.org and copied to sheila.kawamara@eassi.org

TERMS OF REFERENCE FOR A CONSULTANT TO DEVELOP A SIMPLIFIED GUIDE FOR WOMEN CROSS BORDER TRADERS WITHIN THE EAC REGION.

Posted April 15, 2020

BACKGROUND TO THE ASSIGNMENT

The inclusion and participation of Women Cross Border Traders (WCBTs) remains limited, despite opportunities availed by regional integration for the growth trade in the East African Community (EAC) . Women-owned Small and Medium Enterprises (SMEs) are unduly impacted by unfavourable policy and trade environments including restrictive regulatory  regimes,  access  to   finance,  gender  insensitive customs border management, lack of information, harassment and corruption. This results in the failure of many women traders to embrace ‘formal’ trade, even when trade liberalisation and regional integration reforms are to benefit them.

Lack of information on cross border trade and related aspects; such as access to markets and price variations; taxation and trade facilitation services has been established as a major hindrance to women’s productive engagement in trade. Majority of the women traders have cited friends, spouses and other secondary sources as their main base for trade information. Unfortunately this information is prone to distortion, misinterpretation and being out-rightly false leading to losses for WCBTs due to over taxation or trading in prohibited goods. Many women traders have either completely abandoned cross border trade, viewing it as an expensive venture or have opted to trade through the informal routes where their rights are greatly violated. A survey by TMEA of 270 women cross-border traders in May 2016 established critical issues that hinder their capacity to optimally participate in trade. It was noted that 95% of women traders require information on commodity prices; 63% on customs and trading procedures and 39% on taxation.

With support from Trade Mark East Africa (TMEA), EASSI has  been facilitating the engagement between policy makers and the informal Women Cross Border Traders (WCBTs) with the aim of ensuring that they benefit from the EAC economic integration and in particular, the Customs Union and the Common Market Protocols. EASSI is working with women traders at the borders of Mutukula, Katuna, Malaba, Taveta, Holili, Namanga, Busia, Mirama Hills and is now expanding to the borders of Elegu/Nimule, Goli/Mahagi, Lungalunga and Isebania/Sirari with an aim of contributing to the greater inclusion of women in trade as one of the pathways to increased business competitiveness and increased trade in the EAC. Ultimately the project is expected to improve the social and economic empowerment of women traders in the region.

EASSI would like to address the information gap by developing a simplified guide for the women cross border traders which will act as a reference point for any small scale trader wishing to engage in cross border trade across the region.

Objectives of the Assignment

 EASSI would like to engage a consultant who will:

  1. Analyze key EAC trade documents such as the customs union and common market protocols, Rules of origin, Common External tariff, Elimination of NTBs Act among others.
  2. Extract and simplify  sections of the complex trade documents by the EAC Secretariat and the partner States that relate to small scale cross border traders;
  3. Develop a simplified step by step guide for small scale traders with up to date/revised information from the EAC documents.

Tasks to be undertaken by the Consultant

Specifically, the consultant is expected to:

  • Analyze key EAC trade documents such as the customs union and common market protocols, Rules of origin, Common External tariff, Elimination of NTBs Act among others and extract and simplify sections that relate to small scale cross border traders;
  • Conduct informal online interviews with women traders to understand their information gaps regarding trade across EAC border.
  • Conduct online interviews with border officials at select EAC border points to understand the common mistakes by small scale traders at the borders.
  • Review existing literature on small scale traders.
  • Engage with the EASSI team to understand any aspects related to the assignment.
  • Present a draft report to EASSI for input.
  • Produce a final simplified guide for women cross border traders within the EAC region.

METHODOLOGY

 The consultant is expected to review key EAC documents on trade plus the existing literature on small scale traders including guides (if any) and have a good understanding of the issues related to women and trade and broader issues on trade in Eastern Africa. The consultant will consolidate, rationalize, analyse and simplify the information gathered and generate a comprehensive guide for small scale traders within the EAC region. The consultant will engage with government agencies such as customs and immigration, EASSI, development partners, traders, the business community and any other key stakeholders to gather data for the assignment.

TIME FRAME

The duration for the assignment will be between 5th May 2020 to 24th June 2020.

 DELIVERABLES

The consultant is expected to deliver the following:

  1. A draft simplified guide for women traders for EASSI to review and input.
  2. A final comprehensive guide including a list of reference documents used.

REPORTING

The consultant will report directly to EASSI Executive Director for contractual matters and the Programme Manager for technical matters.

PAYMENT

The consultant will submit a financial proposal detailing their proposed costs.

REQUIRED QUALIFICATIONS

 A Master’s Degree in Social Sciences, Development studies, Statistics or Economics with a strong quantitative bias and analytical skills.

  • At least 3-5 years of demonstrable experience undertaking similar assignments.
  • Experience working with national, regional and international organizations and institutions in the EAC
  • Excellent written and oral presentation skills in English.
  • Knowledgeable on issues of Gender, Trade and Women’s Economic Empowerment plus clear demonstrable experience in Gender focused studies/research.

APPLICATION PROCESS

A technical and financial proposal based on the Terms of Reference outlined above must be provided to EASSI by 30th April 2020. Applications should be submitted by email to: vacancies@eassi.org and copied to sheila.kawamara@eassi.org

About EASSI

 The Eastern African Sub-Regional Support Initiative for the Advancement of Women (EASSI) was formed in 1996 and registered on December 17, 1997 in Kampala, Uganda, as a civil society led mechanism that would monitor the implementation of the Beijing platform of Action and other regional and global gender protocols. EASSI facilitates networking among women’s organisations and other civil society actors within the Eastern and Horn of Africa region, operating in Burundi, Eritrea, Ethiopia, Kenya, Rwanda, Somali, South Sudan, Tanzania, and Uganda.

EASSI’s main focus is to enhance gender equality and social justice through networking, research, capacity building and advocacy for women. For close to 25 years, the 12 critical areas of the Beijing platform and the African charter on human rights continue to form the basis for EASSI’s work. Working in partnership with its members and development partners, EASSI remains committed to the enhancement of the participation and visibility of women in spaces where political, economic and social decisions affecting their lives and livelihood are taken and ensuring that the Beijing and African Platform of Action, the Sustainable Development Goals (SDGs), the African Union (AU) Agenda 2063 are realised. EASSI is coordination the Women Economic Empowerment (WEE) coalition in Uganda and is one of the key contributors in developing the Uganda Cross Border Strategy (2017-2021).

TERMS OF REFERENCE TO CONDUCT SCOPING STUDY ON WOMEN CROSS BORDER TRADERS (WCBTS: SOUTHERN SUDAN/UGANDA BORDER (NIMULE AND ELEGU)

Posted February 24, 2020

1..Background

 Since 2012 with the support from TradeMark East Africa (TMEA), EASSI has facilitated the engagement between policy makers and the informal Women Cross Border Traders (WCBTs) with the aim of ensuring that they benefit from the EAC economic integration and in particular, the Customs Union and the Common Market Protocols. EASSI has worked with women traders at the borders of Mutukula, Katuna, Malaba, Taveta, Holili, Namanga, Busia and Mirama Hills. The project has ensured that the women traders at the target border points are empowered and have a voice to take decisions on issues affecting their lives and their families.

EASSI’s work with the WCBTs was informed by a research done in 2012 https://www.eassi.org/research/ which revealed that women traders were not aware of the provisions of the Customs Union and Common Market Protocols to enable them trade profitably and with dignity across the EAC borders. The limited information available to the women traders prompted EASSI to set up Information and Resource Centers at all the border crossing points where it was working.  At the Information Centers, the women traders are able access updated trade information to facilitate them to make informed decisions as they trade across the borders The Centres also provide a physical space where the women traders can interact with the policy makers and implementers and other stakeholders.

Upon realising that the women traders were trading in isolation across the border, EASSI mobilized them to form and register women traders’ associations, which later transitioned into trading cooperatives. Through the cooperatives, the WCBTs are today able to collectively buy and sale in bulk, negotiate for better trade terms and also realise better profits. Trading under cooperatives has also ensured that the women traders deal in products that meet the set standards of each partner state. EASSI has facilitated networking and information exchange among the WCBTs in the different cooperatives across East Africa, hence promoting trade beyond their usual domicile borders. Through advocacy and various engagements with policy makers both at the National and border level, EASSI has worked with the WCBTs to advocate for the allocation of a Women’s Desk within the One Stop Border Posts (OSBPs). The Women’s Desks helps to address and mitigate challenges facing women traders as they cross the border as well as offer support in issuance of the simplified certificates of origin and providing tax estimates to the traders before they engage in the importation or exportation of goods.

Scoping Study

EASSI would like to conduct a scoping study that will inform its work at the Elegu/Nimule border. The study will analyse the current political, economic and social challenges, opportunities and threats that impact on WCBTs at the Elegu/Nimule border. It is anticipated that the study will provide EASSI with a set of recommendations for programme development as well as policy recommendations that will enable EASSI to offer informed support to the WCBTs groups and networks at the Elegu/Nimule border. EASSI would also like to collect information that will assist it to build relationships with key government and donors.

The study should critically analyse the current political and economic developments in both Uganda and South Sudan and the general livelihood conditions of border communities at the Elegu/Nimule border, with special emphasis to the socio-cultural and environmental issues. The study should pay specific attention to the policy priorities in both countries for cross border trade especially for local women; the policy priorities of the East African Community in respect to cross border trade and particularly for WCBTs and also assess the economic and social contributions of the WCBTs to the economies of both countries where data exists.

EASSI would like to have a comprehensive list of key contacts, policy priorities and actors, among others. These should be provided in the study to enable EASSI make informed decisions in respect to its programmatic work and future support to the two borders. The consultant/s should be able to provide information on who are the key networks of WCBTs at the two border crossing points? What do they trade in? How are they organised? What are their key successes and challenges? What are community attitudes in the surrounding border areas in regard to the WCBTs? Who are the key government offices and contacts? How do they relate to the WCBTs?  The study should also offer information on the key donors working on trade at the Elegu/Nimule borders, their priorities, key concerns and areas of focus and how they engage with the groups of WCBTs.

2..Purpose of the Assignment

The purpose of the assignment is to conduct a scoping study to inform EASSI of the current challenges, opportunities and threats that impact on WCBTs at the Elegu/Nimule border. Based on the study, EASSI will then take an informed decision on its investment in empowering and strengthening the agency of WCBTs and also support practical initiatives that will improve women’s livelihoods.

3..Specific Objectives:

a. Assess the current political and economic developments in both Uganda and South Sudan and review the political, social, economic, security and environmental status and the general conditions of border communities at Elegu/Nimule border;

b. Identify policy priorities in both countries for cross border trade and within the EAC, with particular emphasis on the challenges faced by local women and the WCBTs;

c. Map out key actors engaged in cross border trade and provide a comprehensive lists of key contacts, policy priorities, key concerns and areas of focus, key government offices/officers, donors, community attitudes etc.

d. Provide a comprehensive study, with key recommendations for EASSI in terms of practical initiatives to support the WCBTs groups and networks; engagement with key government trade-related offices and donor interlocutors.

4..Tasks to be accomplished

In conducting the study, the following tasks are expected to be undertaken:

  1. Conduct a desk review of current political and economic developments in both Uganda and South Sudan,
  2. Develop an interview guide and other research tools
  3. Determine the sample size and contact the interview respondents
  4. Conduct a field investigation with detailed interviews and focus group discussions at Elegu/Nimule to;
  • Assess the conditions of border communities (political, social and economic) at these border crossings including security and environmental;
  • Document policy priorities in both countries for cross border trade and EAC especially by local women and WCBTs;
  • Map out key actors working with WCBTs and provide comprehensive information on the activities they are engaged in;
  • Develop case studies to identify WCBTs economic and social contributions to the economies of both countries and highlight major challenges and opportunities to WCBTs
  1. Analyse the research findings and prepare a draft study report and present it to EASSI for input
  1. Prepare a comprehensive report with key recommendations for EASSI

5..Profile/Skills and qualifications required:

The scoping study shall be carried out by a qualified and experienced consultant or consulting firm with:

  • Demonstrable experience in conducting baseline studies
  • Demonstrable experience in research and data analysis skills.
  • Holder of a minimum of a Master’s Degree in either of the following fields:

Development Studies, Gender and Development, Social Sciences, or related fields

  • Fluent in both written and spoken English. Fluency in Kiswahili will be an added advantage.
  • Three (3) references of recently concluded assignments of a similar nature
  • Women are strongly encouraged to apply.

6..Work Plan and Schedule

 The assignment shall be done within 20 working days and is expected to end by April 20, 2020. The consultant shall provide a work plan which will  be discussed with EASSI.

7..Deliverables and Reporting Requirements (Outputs)

 The consultant is expected to deliver

  • An Inception report signed off by EASSI, explaining the scope of work, travel plans, methodology to be followed and results to be achieved
  • An interview guide and other research tools
  • A draft report of research findings presented to EASSI for input
  • Final synthesized report after EASSI and partners have made input.

The consultant will report to the Executive Director of EASSI in respect to all contractual matters and Programme Manager, Gender and Economic Justice for technical issues.

8..Proposal Details from Consultants, Fees and Cost Estimates

Consultants are invited to submit a technical proposal (not more than 3 pages) outlining the approach to be used in carrying out the assignment and provide a quotation of professional fees (as well as reimbursable costs)  for the entire assignment.

9..Application process

A technical and financial proposal based on the Terms of Reference outlined above must be provided to EASSI by 20th March 2020 at 5: 00p.m, Eastern Africa Time (EAT) +0300 UTC.

Proposals should be submitted by email to vacancies@eassi.org and copied to sheila.kawamara@eassi.org, . Please use the subject line: “Proposal to conduct scoping study on WCBTs”. The PDF documents MUST NOT exceed 5MB
Hand delivered proposals may also be sent to our offices in Kisaasi-Kulambiro. Please indicate the “Proposal to conduct scoping study on WCBTs” on the left top corner of the envelope addressed to:

The Executive Director,
The Eastern African Sub Regional Support Initiative for the Advancement of Women (EASSI)
Plot 3565, next to Ntinda View College
P.O. Box 24965,
Kampala, Uganda.

Only short listed firms will be contacted.

TERMS OF REFERENCE FOR THE ANNUAL AUDIT – SPECIAL CONSIDERATIONS SPECIAL PURPOSE FRAMEWORK/SINGLE FINANCIAL STATEMENTS

Posted January 15, 2020

The Eastern African Sub Regional Support Initiative for the Advancement of Women (EASSI) is seeking to recruit new auditors for the year 2020. The proposals should be received by EASSI not later than 7th of February 2020.

The annual audit shall be made in accordance with the ISA 800/805. The Terms of Reference below shall be used for the Organization’s commissioning of an annual audit, including financing from EASSI. The Terms of Reference shall be signed by the management/board in accordance with the organization’s valid regulations. The Terms of Reference shall be part of the Auditor’s engagement letter.

    I.        Introduction

EASSI was formed in 1996 following the Second Eastern African Post Beijing Forum held in Kampala, Uganda, as a sub-regional, civil society led mechanism that would sustain the gains made during the Beijing process by monitoring the implementation of the Beijing Platform of Action (PFA) and other regional and global gender frameworks. The overall objective of EASSI is to facilitate linkages, collaboration, networking and information sharing between the different actors and stakeholders in the implementation, monitoring and evaluation of the African and Beijing Platforms for Action within the Eastern African Sub-region and other regional, continental and global commitments. EASSI’s strategic objectives are set around strengthening linkages, information sharing, advocacy, capacity building and monitoring and evaluation of the implementation of the policy commitments at the national and regional levels. EASSI works with networks of women’s organisations in each of the 9 member countries (Burundi, Ethiopia, Eretria, Kenya, Rwanda, Somalia, South Sudan, Tanzania and Uganda). Over the past two decades, EASSI has implemented a number of political and economic empowerment programmes using the Human Rights Framework and has developed capabilities of women across the region to gather, analyse, document and disseminate national, regional and international, information on women’s rights and gender equality in order to inform and engage policy making processes nationally, regionally and globally. EASSI has established a fair and just recruitment procedure, where equal opportunity is given to all potential candidates from all the countries where EASSI works.

The audit shall be performed by an independent certified/ chartered auditor. The Audit Firm and/or the Auditor shall be a member of IFAC.

  II.        The scope of work and purpose of the audit of financial report

The audit concerns the financial report for the EASSI period 1st January 2020 – 31st December 2020. The purpose of the audit is to provide a report expressing an opinion in accordance with ISA 800/805, whether the EASSI financial report has been prepared in accordance with the IAS standards.

III.        The Auditor’s Reporting

Auditor’s Report

The Auditor’s report shall clearly state that the audit has been conducted in accordance with International Standards on Auditing ISA 800/805.

The Auditor’s report shall express an opinion according to ISA 800/805 on whether the EASSI financial report gives a true and fair view of the different activities carried out throughout the period and whether the implementation has complied with the rules and conditions governing the uses of funds as expressed or referred to in this Agreement, that the financial reporting has been done as per agreement and that the funds are included in EASSI’s accounting. The accounts audited shall be attached to the Auditor’s report.

Management Letter

The Auditor’s reporting shall also include a management letter which reviews the management and the internal control system of EASSI and compliance with the Agreement based on the assessment of the risk and materiality done by the Auditor.

EASSI considers the following areas in the Agreement are of special importance:

  • A satisfactory system for financial management and internal control, assessing the effectiveness of policies and procedures in preventing or detecting fraud
  • Accounts in accordance with Accepted Accounting Standards in the country or with the International Financial Reporting Standards (IFRS) or IAS
  • Salary Costs
  • Supporting documentation related to incurred costs
  • Compliance with rules and regulations in regard to taxes and social security fees
  • Procurement
  • Signed agreements with contracting partners
  • If any sub granting is allowed signed agreements with partner organizations, for which funds financing EASSI have been used verifying the conditions of the Agreement.

The management letter shall include a description of the different steps taken in the audit process.

The management letter will contain observations and weakness identified during the audit process. Both significant and other shortcomings should be included in the management letter. The Auditor shall also make recommendations on how to address identified weaknesses, presented in order of priority. If the Auditor does not have any observations to report, this shall be disclosed in the Auditor’s report.

Where applicable, the management letter shall state which means have been taken as a result of the previous Audit Reports and management letters and whether measures taken have been adequate to deal with reported shortcomings.

The Auditor’s reporting shall be received by EASSI 45days after commencement of the audit. This assumes that the Auditor has been able to start their audit not later than four weeks before the due date of the report, and that the documentation regarding the EASSI financial report is complete. The Auditor’s reporting shall be signed by the responsible Auditor for the audit and include name and title.

EASSI shall then present a Management Response to the Auditor’s reported findings, including an action plan with clear deadlines.

TERMS OF REFERENCE FOR AGREED UPON PROCEDURES ENGAGEMENT IN ACCORDANCE WITH INTERNATIONAL STANDARDS ON RELATED SERVICES 4400 (ISRS 4400)

In addition to the internal audit of the EASSI financial report in accordance with 800/805, the assignment also includes an Agreed-Upon Procedure Engagement in accordance with ISRS 4400. Whereas the ISA 800/805 audit regards the financial statements of EASSI, the Agreed-Upon Procedures ISRS 4400 concerns review of specific areas under the period of reporting and may concern both financial and non-financial information. The purpose is to review EASSI’s compliance with the Cooperation Agreement with donors, concerned signed between EASSI and the donor. The sizes of the samples needed for the review below are based on the analysis of materiality and risk done by the auditor under the ISA 800/805 assignment.

Review the following areas in accordance with the below:

1.    Review, on sample basis, whether salary costs debited to the programmes and management team are recorded throughout the duration of the year in a systemized way and whether the salary costs can be verified by sufficient supporting documentation.

2.    Review whether EASSI’s financial report includes a comparison, for every budget item, between the actual costs/expenditures of activities and the budgeted costs/expenditures approved by EASSI itself for the period.

3.    Review if outgoing balance for the previous period is the same as incoming balance for the current period.

4.    Verify outgoing balance for the current period.

5.    Based on materiality and risk in the sample selected for the ISA 800/805 audit, review, on sample basis, whether there is supporting documentation related to incurred costs.

6.    Review whether foreign exchange gains and losses are disclosed in accordance with what is stipulated in the agreements including appendixes.

7.    Review, on sample basis, EASSI’s compliance with the rules and regulations in regard to taxes and social security fees.

8.    Review, on sample basis, whether EASSI has adhered to the procurement guidelines annexed to the agreement or set in its Financial Policies and Procedures 2019.

9.    Verify outgoing balance to be repaid to donors (only applicable to final year of the agreement/ projects)

10. Regardless of materiality, quantify the amount of costs missing supporting documents.

11. If EASSI has third party agreements, review whether there is an unbroken chain of audited financial reports according to the requirements as stipulated in the agreement between EASSI and its donors, for funds disbursed the previous year. The review shall include whether EASSI makes documented assessments of the audited financial reports submitted to EASSI and whether these reports are followed-up by EASSI.

Additional areas to be examined by the auditor e.g. following up on the weakness identified in the previous efficiency audits or reviews of internal management and control can be added.

Report on factual findings

The additional assignment on Agreed-Upon Procedures Engagement ISRS 4400 in section III above shall be reported separately in a “Report of factual findings”.

Application Process

All suitably qualified firms should submit a technical and financial proposal, based on the highlighted terms of reference above to EASSI by 7th February 2020 at 5: 00p.m, Eastern Africa Time (EAT) +0300 UTC.
Proposals should be sent via email to vacancies@eassi.org. Please use the subject line: “Proposal for Audit”. They MUST NOT exceed 5MB
Hand delivered proposals may also be sent to our offices in Kisaasi-Kulambiro. Please indicate the “Proposal for Audit” on the left top corner of the envelope addressed to:

The Executive Director,
The Eastern African Sub Regional Support Initiative for the Advancement of Women, EASSI
Plot 3565, next to Ntinda View College
P.O. Box 24965,
Kampala, Uganda.

Only short listed firms will be contacted.

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VACANCY ANNOUNCEMENT FOR PROCUREMENT SPECIALIST

Posted November 25, 2019

Vacancy: Procurement Specialist
Duty Station: EASSI Secretariat, Kampala, Uganda
Department: Administration
Reports to: Executive Director
Contract Duration: Consultancy on Quarterly Engagement

About the Organisation

EASSI was formed in 1996 following the Second Eastern African Post Beijing Forum held in Kampala, Uganda, as a sub-regional, civil society led mechanism that would sustain the gains made during the Beijing process by monitoring the implementation of the Beijing Platform of Action (PFA) and other regional and global gender frameworks. The overall objective of EASSI is to facilitate linkages, collaboration, networking and information sharing between the different actors and stakeholders in the implementation, monitoring and evaluation of the African and Beijing Platforms for Action within the Eastern African Sub-region and other regional, continental and global commitments. EASSI’s strategic objectives are set around strengthening linkages, information sharing, advocacy, capacity building and monitoring and evaluation of the implementation of the policy commitments at the national and regional levels. EASSI works with networks of women’s organisations in each of the 9 member countries (Burundi, Ethiopia, Eretria, Kenya, Rwanda, Somalia, South Sudan, Tanzania and Uganda). Over the past two decades, EASSI has implemented a number of political and economic empowerment programmes using the Human Rights Framework and has developed capabilities of women across the region to gather, analyse, document and disseminate national, regional and international, information on women’s rights and gender equality in order to inform and engage policy making processes nationally, regionally and globally. EASSI has established a fair and just recruitment procedure, where equal opportunity is given to all potential candidates from all the countries where EASSI works.

Key Duties and Responsibilities:

Functional Responsibilities

The assignment will be done on a quarterly basis and the Procurement Specialist will provide support to the various EASSI programmes. He/She will be responsible for the development and implementation of strategic and effective procurement services reflecting international public procurement best practices, compliance with EASSI procurement policy, rules, regulations and procedures, ensuring appropriate risk management and obtaining the best value for money for the acquisition of goods, services and the contracting of works. He/she will analyze and interpret the respective rules and regulations and provide advice and solutions to a wide spectrum of complex issues related to procurement. The role requires deep understanding of procurement policy and processes and the Procurement Specialist should be able to apply them to the appropriate situations. The work of the Procurement Specialist is focused on strategic relationship building and demand management, preparation of business cases and understanding of the supply market, as well as sharing knowledge with projects in order to achieve reductions of costs and savings. Maintaining the highest degree of personal and professional ethics, the Procurement Specialist will promote a collaborative, client-focused, quality and results-oriented approach in EASSI. The Procurement Specialist will work in close collaboration with the programme managers and project officers, the Procurement Committee, Finance and Administration Manager and the Executive Director, to successfully deliver procurement services.

Responsibilities for the position include:

The Procurement Specialist shall be:
a. Responsible for advising EASSI on the purchase of goods and services and this includes technical and specialized procurement of supplies, equipment and services.
b. Assist departments and programmes with specification development and serve on the evaluation committee.
c. Review and analyse all purchases which have not been awarded to the lowest bidder by ensuring that justification exists.
d. Check and ensure correct budget allocations and attachments are submitted with all requests for orders.
e. Check and ensure that requisitions are signed by responsible managers or delegated persons.
f. Maintain and update the prospective list of suppliers (database).
g. Manage, administer and correct E and physical filing of contracts.
h. Monitor supplier performance ensure value for money delivery.
i. Check and ensure that all cancelled orders for goods and services are in writing.
j. In case of flights, Check and ensure that unused tickets are submitted for refund before their expiry days and also inform the finance office.

Expected qualifications & experience

 University degree (Bachelor’s degree or equivalent) in Procurement, Supply Chain Management
 Postgraduate Diploma in Management an added advantage
 A minimum of seven years of relevant experience is required.
 Relevant experience is defined as experience in procurement or supply chain.
 Experience at the international level or in combination with three years at the national level, in advising on, or implementing policies and procedures to deliver a range of complex procurement programmes and services is desired.

Skills and Attitude

 Should be a person of integrity, energetic, dynamic team player, problem solver, and portray innovation
 Good organizational and management skills and the ability to anticipate project needs
 A flexible and good team player
 Excellent communication skills (spoken and written) and time management
 Experience in the usage of computers and office software packages (MS Office) is required
 Fluency in English (reading, writing and speaking) is required
 Willing to work with minimum supervision, reliable and punctual

Reporting Line/Communication

The Procurement Specialist will report to the Executive Director and work closely with the programme managers and project officers, the Procurement Committee, and Finance and Administration Manager.

Place of Work

The EASSI Secretariat is located at Plot 3565, Kulambiro – Kisaasi, Opp. Ntinda View College.

Application procedures

Full application including; Motivational cover letter, Copy of CV with 3 updated contact details of referees, copies of educational certificate must be submitted to the Executive Director via email: vacancies@eassi.org by 9th December 2019 at 5: 30p.m, Eastern Africa Time (EAT) +0300 UTC. Please use the subject line: “Procurement Specialist”.
Hand delivered applications may also be sent to our offices in Kisaasi-Kulambiro at Plot 3565. Please indicate the Consultancy you are applying for on the left top corner of the application envelope addressed to:

The Executive Director,
The Eastern African Sub Regional Support Initiative for the Advancement of Women, EASSI
Plot 3565, next to Ntinda View College
P.O. Box 24965,
Kampala, Uganda.

Qualified Female Candidates Are Strongly Encouraged To Apply Too!
Only short listed candidates will be contacted.
ANY KIND OF LOBBYING IS NOT ACCEPTED

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TERMS OF REFERENCE FOR THE PRODUCTION OF SHORT VIDEO CLIPS ON THE LIVED EXPERIENCES OF THE BORDERLAND COMMUNITY IN BUSIA UGANDA AND KENYA TO BE USED FOR THE ADVOCACY OF THE NIAMEY CONVENTION

Posted November 11, 2019

 1. BACKGROUND

The Eastern African Sub Regional Support Initiative for the Advancement of Women (EASSI), is a sub-regional Civil Society Organization (CSO) established in 1996 to systematically follow up the implementation of the Beijing Platform for Action, an outcome of the Fourth World conference on women held in Beijing in 1995. EASSI is registered in Uganda as a Non-Governmental Organization (NGO) and currently works in nine countries in Eastern and Horn of Africa namely Burundi, Eritrea, Ethiopia Kenya, Rwanda, Somalia, South Sudan, Tanzania and Uganda. EASSI’s programmatic framework is grounded in the 12 priority areas identified in the Beijing and the African Platforms for Action. The organisation envisions a transformed society where all people enjoy gender equality, social justice, peace and development within Eastern Africa and beyond.

 2. INTRODUCTION

Since 2017, EASSI together with its partners; Life and Peace Institute (LPI), Act Change Transform (ACT!) Kenya, and Inter- Africa Group (IAG) is implementing a project titled “Improving policies for conflict prevention: civil society engagement to transform borderlands in Africa”. The project is being executed in Uganda, Kenya, Ethiopia and the Sudan on the borderlands of Busia, Moyale and Kassala and is supported by the European Union. The objective of the project is to increase the participation of borderland CSOs in continental (Africa) and regional (Horn of Africa) policy making to ensure that these policies are responsive to the human security priorities of borderland communities. This project focuses on strengthening the capacities, collaborative relationships and influence of CSO’s in order to infuse compelling evidence into regional and continental decision-making processes on cross-border cooperation and tackling borderland human security challenges.

One of the Continental policies that the project aims to influence; is the signing and ratification of the African Union Convention on Cross Border Cooperation (Niamey Convention) by the AU member States. The Convention, which was adopted by the AU in 2014 aims at promoting better relations between African Nations and in particular – border communities. The project aims at getting at least two member states from the East African Community to sign the Niamey Convention.

The signing of the Niamey convention will provide the legal framework to member states for the development and implementation of cross-border cooperation initiatives. It will also formalize the cooperation between countries that other stakeholders can refer to and rely on when setting up “support mechanisms” at the borderlands. It will further give visibility to the issue of cross-border cooperation at the political level and also institutionalize cross-border cooperation through a continentally accepted framework, for example, the creation of Joint Border Commissions. The Niamey Convention will thus facilitate and contribute to processes that will enhance cross border cooperation within the state borderland communities thereby facilitating their development and ensuring the sustainability of peace and stability.

 3. AIM AND RATIONALE

EASSI and partners, seek to engage a videographer to convey the realities of the Busia community members and the ideal situation presented by the Niamey Convention using video clips. The video clips produced will then be used as tools for advocacy to call for the signing and ratification of the Niamey Convention which provides a framework for resolving border related issues.

The issues to be highlighted will include those that facilitate collaboration and those that can potentially cause conflicts as a result of their utilization. These are mainly shared natural and man-made resources like water sources, grazing grounds, farming swamps, hospitals, schools, fishing grounds, mining grounds etc.

 4. SCOPE OF VIDEO PARTICIPANTS

EASSI’s and ACT’s partner CSOs at the borderland of Busia Uganda and Busia Kenya, will identify and select suitable participants to feature in the video clips. The selection of community members will be representative of the diversity of the borderland communities.

 5. SPECIFIC DELIVERABLES

The selected videographer will be expected to produce:
 Fifteen (15) short video clips of 2-3 minutes from the identified audiences on a flash drive.
 Social media compatible clips that can be uploaded on YouTube, Facebook, Twitter etc.
 Raw footage of the clips.

 6. EXPECTED OUTCOME

The final video clips should clearly portray the issues that the Niamey convention seeks to address raised by the different community members, including fishermen, traders, community leaders, farmers, and other stakeholders.

7. PROFILE/SKILLS AND QUALIFICATIONS REQUIRED:

The assignment shall be carried out by a qualified and experienced videographer with the following qualifications
 A minimum of 5 years proven experience in film/documentary production (proof of experience is required).
 Able to produce high quality broadcast videos on tight deadlines on a variety of different issues and subject matter.
 Experience in producing development/advocacy work related content conveying realities of the target communities
 Fluent in both written and spoken English. Fluency in Kiswahili will be an added advantage

 8.TECHNICAL REQUIREMENTS

 Broadcast quality full HD video.
 Professional sound recording.
 HD web files

9. COPYRIGHT

All materials arising out of this consultancy work shall remain the property of EASSI.

10. WORK PLAN AND SCHEDULE

The entire assignment is expected to be completed within 24 days and the process of shooting the video clips will be undertaken within 6 days in Busia Uganda and Kenya between 2nd to 6th December. The videographer will be expected to provide a work plan schedule that fits within this plan.

 11. PROPOSAL, FEES AND COST ESTIMATES

Applicants are invited to submit a technical proposal (not more than 2 pages) outlining the approach to be used in carrying out the above assignment. They also need to provide a quotation of professional fees (as well as reimbursable costs) for the entire assignment. The proposal should include the following:

  • Profile or details of the firm or individual(s) including experience relevant to this assignment.
  • A detailed work plan (which will be discussed and agreed with EASSI) and the proposed methodology
  • Financial proposal (professional fees and reimbursable); and
  • Copies of recent relevant work done by the firm or individuals.

 12. APPLICATION PROCESS

All suitably qualified and interested candidates should submit a technical and financial proposal based on the highlighted terms of reference above to EASSI by 20th Nov 2019 at 5: 30p.m, Eastern Africa Time (EAT) +0300 UTC.
Applications should be sent via email to vacancies@eassi.org. Please use the subject line:
Proposal to develop Niamey Convention video clips”. They MUST NOT exceed 6MB
Hand delivered applications may also be sent to our offices in Kisaasi-Kulambiro. Please indicate the Consultancy you are applying for on the left top corner of the application envelope addressed to:

The Executive Director,
Eastern African Sub Regional Support Initiative for the Advancement of Women, EASSI
Plot 3565, next to Ntinda View College
P.O. Box 24965,
Kampala, Uganda.

Only short listed candidates will be contacted.

TERMS OF REFERENCE TO CONDUCT AN ANALYSIS OF STAKEHOLDERS’ OPERATING WITHIN THE KARAMOJA REGION

Posted November 7, 2019

1..Background

 In partnership with the Life and Peace Institute (LPI), Act Change Transform (ACT!), and Inter- Africa Group (IAG), EASSI has since March 2017 been implementing a project titled “Improving policies for conflict prevention: Civil society engagement to transform borderlands in Africa supported by the European Union. The objective of the project is to increase the participation of borderland civil society Organisations (CSOs) in continental (Africa) and regional (Horn of Africa) policy making to ensure that these policies are responsive to the human security priorities of borderland communities. This project focuses on strengthening the capacities, collaborative relationships and influence of CSOs in order to infuse compelling evidence into regional and continental decision-making processes on cross-border cooperation and tackling borderland human security challenges.

The Life and Peace Institute and partners have been working in collaboration with IGAD on cross-border programming for a period of time now. One such engagement culminated into formulation and adoption of a Policy Framework on Informal Cross-Border Trade (ICBT). The partners aim at contributing to IGAD’s process of implementing the IGAD Cross Border Cooperation Facility (IGAD-CBDFU) in Moroto.

In May 2019 a joint mission by EASSI and LPI was made to the IGAD CBDFU in Moroto and following consultations with the leadership of Moroto and Napak Districts in Karamoja, a decision to carry out a mapping exercise of the different stakeholder working on the promotion of cross border collaboration in the Karamoja Cluster[1] was made. The Mapping exercise which was undertaken between July 2019 and October 2019; aimed at identifying the actors and existing capacity in the region so as to create synergy, identify gaps and better inform actors intending to venture into Karamoja.

It is against this background that EASSI seeks to recruit a qualified data analyst to analyze the data generated from the mapping exercise plus other existing literature on actors in Karamoja (if available) and produce a comprehensive mapping report clearly outlining the actors within the Karamoja region, challenges, intervention areas, gender considerations within their operations, how the interventions fit within the IDDRISI pillars[2] of development among others.

[1] Refers to the entire region spreading from Ethiopia, South Sudan, Kenya and Uganda.

[2] The IDDRISI pillars were the parameters used to develop the mapping tools.

2..Objectives

To review and analyze existing data on actors within the Karamoja region and produce a comprehensive report that can be used by Civil Society Organizations (CSOs), development partners, government and other actors in relation to cross border cooperation to inform programming.

3..Methodology

The consultants will work in close collaboration with EASSI who will provide the data gathered from the mapping exercise conducted in Uganda (Moroto, Amudat, Kotido and Kaabong), Kenya (West Pokot and Lodwar), South Sudan (Kapoeta) and Ethiopia (South Omo). The Consultant will also conduct a desk review of existing literature on actors within the Karamoja region.

4..Profile/Skills and qualifications required

The mapping shall be carried out by a qualified and experienced consultant or consulting firm with:

  • Demonstrable experience in conducting stakeholders mapping.
  • Demonstrable experience in data analysis skills.
  • Holder of a minimum of a Master’s Degree in either of the following fields: Development Studies, Gender and Development, Social Sciences, or related fields
  • Fluent in written English.
  • Women are strongly encouraged to apply.

5..Work Plan and Schedule

The analysis will be done within 10 working days and is expected to end by 31st January 2020. The consultant shall provide a work plan which will  be discussed with EASSI.

6..Deliverables and Reporting Requirements (Outputs)

 The consultant is expected to deliver

  • A soft copy draft comprehensive mapping report with an Executive summary clearly outlining the importance of the mapping to the CBC project, IGAD CBDFU and to borderlands work as a whole. The report should also outline the actors within the Karamoja region, challenges, intervention areas, and gender analysis of the initiatives in place, how the interventions fit within the IDDRISI pillars[1] of development, opportunities and lessons for learning.
  • A Final synthesized report after EASSI and partners have made input.
  • Availability for discussions with EASSI in the course of the assignment and at the end of the assignment.

The consultant will report to the Executive Director of EASSI in respect to all contractual matters.

7..Proposal Details from Consultants, Fees and Cost Estimates

Consultants are invited to submit a technical proposal (not more than 3 pages) outlining the approach to be used in carrying out the assignment and provide a quotation of professional fees (as well as reimbursable costs)  for the entire assignment.

8..Application process

A technical and financial proposal based on the Terms of Reference outlined above must be provided to EASSI by 10th December 2019. Applications should be submitted by email to: vacancies@eassi.org and copied to sheila.kawamara@eassi.org

[1] The IDDRISI pillars were the parameters used to develop the mapping tools.

NOTE: Please use the title of the consultancy you are applying for as the subject line via email.

Only short listed candidates will be contacted.

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TERMS OF REFERENCE TO DEVELOP A POLICY BRIEF ON THE AFRICAN UNION CONVENTION ON CROSS-BORDER COOPERATION (NIAMEY CONVENTION)

Posted July 30, 2019 

1. Background

In partnership with the Life and Peace Institute (LPI), Act Change Transform (ACT!), and Inter- Africa Group (IAG), EASSI has since March 2017 been implementing a project titled “Improving policies for conflict prevention: Civil society engagement to transform borderlands in Africa” supported by the European Union. The objective of the project is to increase the participation of borderland civil society Organisations (CSOs) in continental (Africa) and regional (Horn of Africa) policy making to ensure that these policies are responsive to the human security priorities of borderland communities. This project focuses on strengthening the capacities, collaborative relationships and influence of CSOs in order to infuse compelling evidence into regional and continental decision-making processes on cross-border cooperation and tackling borderland human security challenges.

In order to ensure informed advocacy for enhanced cross-border cooperation, equity; and ultimately the signing of the African Union Convention on Cross border Cooperation (Niamey Convention[1]), EASSI would like to engage a consultant to produce a high quality policy brief on the Niamey convention. Among other tasks, the consultant will highlight the background of the Niamey Convention, the potential risks of not signing, possible reasons why some states are not signing the convention and the importance/benefits of signing the convention.

The policy brief will be used for advocacy with policy makers to sign, ratify and implement the Niamey Convention and other policies that promote border cooperation.

[1] The African Union Convention on Cross-border Cooperation, popularly known as the Niamey Convention was adopted on June 27th 2014 in the Gambian Capital city of Niamey.

2. Methodology

The consultant will work in close consultation with EASSI in Kampala. The consultant will be expected to conduct a thorough desk review of the Niamey Convention and other documents related to close border cooperation such as the IGAD policy document on the nexus between cross border trade and cross border security and governance to develop a comprehensive brief.

3.      Specific deliverables include:

A high quality policy brief clearly highlighting the background to the Niamey, the potential risks of not signing, possible reasons why some states are not signing the convention and the importance/benefits of signing the convention.

 4. Profile/Skills and qualifications required:

The assignment will be undertaken by a qualified and experienced consultant or consulting firm. The consultant profile should include:

  • Demonstrable experience in reviewing policies and developing policy briefs.
  • Holder of a minimum of a Master’s Degree in either of the following fields: Gender and Development, Social Sciences, Development studies, or related fields
  • Fluent in both written and spoken English.
  • Women are strongly encouraged to apply.

5.      Work Plan and Schedule

The assignment will be undertaken from 8th August to 6th September 2019 with the consultant being available to present and make an argument for the signing of the Niamey Convention during meetings with policy makers on dates to be agreed upon with EASSI.

 6. Deliverables and Reporting Requirements (Outputs)
The consultant is expected to deliver the following:

  • A draft policy brief after the task has been undertaken- upon which EASSI will make input.
  • Final policy brief.  Hard and soft copy on a USB disk.
  • Availability to make a presentation and argument during meetings with policy makers.
  • Availability to meet with EASSI and partners in the course of the assignment and at the end of the assignment.

The consultant will report to the Executive Director of EASSI for all contractual matters.

7. Proposal Details from Consultants, Fees and Cost Estimates

Consultants are invited to submit a technical proposal (not more than 3 pages) outlining the approach to be used in carrying out the assignment and provide a quotation of professional fees (as well as reimbursable costs)  for the entire assignment. The proposal should include the following:

  • Profile or details of the firm or individual(s) including experience relevant to this assignment.
  • A detailed work plan and the proposed methodology, which shall include full justification for procedures to be adopted;
  • Financial proposal (professional fees and reimbursable);

8.  Application process

A technical and financial proposal based on the Terms of Reference outlined above must be provided to EASSI by 2nd August 2019 at 5:30p.m, Eastern Africa Time (EAT) +0300 UTC. Applications should strictly be submitted by email to vacancies@eassi.org and copied to sheila.kawamara@eassi.org

NOTE: Please use the title of the consultancy you are applying for as the subject line via email.

Hand delivered applications can also be sent to our Offices in Kisaasi-Kulambiro. Please indicate the title of the consultancy you have applied for on the left top corner of the application envelope addressed to:

The Executive Director,

Eastern African Sub Regional Support Initiative for the Advancement of Women, EASSI

Plot 3565, Next to Ntinda View College

P.O. Box 24965, Kampala, Uganda.

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